Meeting and Events Associate

DescriptionAs part of the ICF Meetings and Events team, this role provides support for ICF and client meetings and events, with attendance ranging from 10-2500 participants.The responsibilities include, but are not limited to:Meetings & Events Sourcing

Research, source RFPs, negotiate, and secure hotel and venue meeting space, guest room blocks, AV services, and other meeting services for both domestic and international events.

Assist in event planning including site selection, budget development, vendor contracting, event transportation, food and beverage coordination, and audio-visual services.

Collaborate with project teams and other internal clients to design and execute events in all formats: in person, hybrid, and virtual.

Act as a liaison between clients, venues and suppliers during the sourcing process.

Communicate workflow process and procedures to clients to ensure the success of the Meetings and Events team.

Negotiate and manage contracts in alignment with ICF and ICF client standards

Review, negotiate and manage banquet event orders (BEOs) to ensure they reflect meeting and event needs.

Provide guidance on travel arrangements in coordination with the Travel Team.

Promote awareness and utilization of Meeting & Events services and resources among internal ICF customers.

Oversee review and reconciliation of event-related costs and expenses.

Work with Preferred Provider National Sales Officers (NSO) to meet ICF’s business objectives.

Contribute to RFP, RFQ, and RFI efforts to support ICF business objectives are met using ICF’s technology and tools.

Collaborate and partner with internal stakeholders to achieve positive outcomes.

Continually build and maintain relationships with clients, hotels and suppliers.

Coordinate with the procurement department on purchase requisitions for meetings and events.

Assist with organizing and planning annual ICF holiday parties as needed.

Maintain records, reports, and documents using SharePoint filing system. Reconcile and track corporate credit cards used by the meetings and events team.

Provide support for Travel Team projects as needed.

Perform additional administrative responsibilities as assigned.

Collaborate with team members to collect and analyze event-related data.

Create reports for internal teams and stakeholders.

Required Experience and Qualifications:

3+ years of experience in sourcing for meetings and events

2+ years of hands-on proficiency Excel experience

Preferred Professional Skills and Qualifications:

Certified Meeting Professional (CMP)

Proficiency with Microsoft Office applications including Word, Outlook, Excel Dashboards, PowerPoint and SharePoint

Strong time management skills with the ability to prioritize and multi-task under time sensitive conditions

Excellent project management skills with the ability to manage multiple tasks and priorities simultaneously

Strong organizational, methodical, and problem-solving skills

Excellent verbal and written communications skills, along with strong interpersonal and customer service abilities

A collaborative mindset with a solution-focused approach to managing complex situations and working with diverse stakeholder groups at various levels

#Indeed#LI-CCWorking at ICFICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy (https://www.icf.com/legal/equal-employment-opportunity) .Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email Candidateaccommodation@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more here: Requesting an Accommodation for the ICF interview process (http://careers.icf.com/us/en/accommodations) .Read more about workplace discrimination rights , the Pay Transparency Statement (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp%20EnglishformattedESQA508c.pdf) , or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act. (https://www.icf.com/legal/equal-employment-opportunity)Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.The pay range for this position based on full-time employment is:$59,837.00 - $101,722.00Reston, VA (VA30)