Executive Assistant, Public Affairs
Have you supported executive-level leaders through meeting scheduling, expense reports, and other special projects? If you enjoy this work and would like to interact with internal and external leaders daily, this may be the role for you! This role will be part of the Public Affairs team within the Office of the President and will report to the Director of Public Affairs. You will be responsible for reporting, leading, logistics and analysis of department operations and project management for ongoing department initiatives. Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. What the day will look like
Schedule and coordinate meetings for external and internal partners successfully, including both in-person meetings and conference calls. This includes bringing together proper invitees in a timely fashion, despite complex logistics, multiple time zones, a dynamic environment and limited availability.
Arrange all travel and logistics—including international travel—via corporate travel systems and/or directly with travel vendors. Handle any re-booking and scheduling changes that arise en route.
Manage expense books for all other department team members using corporate financial software to ensure timely account payment
Manage executive calendar in concert with the principal.
Respond to incoming meetings requests.
Administer the Aon PAC (Political Action Committee) and lobbying reports in compliance with all state and federal laws and filing requirements. Implement strategic action plans using project management skills for on-time delivery of identified business objectives
Collaborate with the Public Affairs team on complex and highly critical projects/initiatives.
Coordinate political and fundraising events at Aon offices in Chicago and around the country
Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge to peer network
Coordinate periodic mailings and distribution of promotion materials to external partners.
Support logistics arrangements for special events at Aon offices in Chicago and around the country
This list is not all inclusive; other tasks may vary based on business need
Skills and experience that will lead to success
5+ years of experience in a professional administrative support role highly desired.
Position based in our downtown Chicago office but will be hybrid.
Ability to prioritize among competing demands in a dynamic professional environment is a requirement.
Previous exposure to the area of public affairs highly desired.
Advanced skills in the MS Office including Word, Excel and PowerPoint
Ability to work in a highly matrixed environment
Self –motivated with an ability to proactively recognize opportunities for continuous improvement
Ability to communicate effectively with all levels on the organization desired.
Ability to demonstrate discretion and sound judgment when interacting with internal and external parties.
Should be experienced in project management
Proven ability to keep financial, legal, and other information confidential
Excellent written and verbal communication skills, including prooing
Strong problem solving skills
Organized with strong attention to detail
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Pay Transparency Laws:
The salary range for this position (intended for U.S. applicants) is $59,000 - $80,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.
The salary range reflected is based on a primary work location of Chicago, Illinois The actual salary may vary for applicants in a different geographic location.
This position is eligible to participate in one of Aon’s annual incentive plans to receive an annual discretionary bonus in addition to base salary. The amount of any bonus varies and is subject to the terms and conditions of the applicable incentive plan.
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
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2552169
Have you supported executive-level leaders through meeting scheduling, expense reports, and other special projects? If you enjoy this work and would like to interact with internal and external leaders daily, this may be the role for you!
This role will be part of the Public Affairs team within the Office of the President and will report to the Director of Public Affairs. You will be responsible for reporting, leading, logistics and analysis of department operations and project management for ongoing department initiatives.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
Schedule and coordinate meetings for external and internal partners successfully, including both in-person meetings and conference calls. This includes bringing together proper invitees in a timely fashion, despite complex logistics, multiple time zones, a dynamic environment and limited availability.
Arrange all travel and logistics—including international travel—via corporate travel systems and/or directly with travel vendors. Handle any re-booking and scheduling changes that arise en route.
Manage expense books for all other department team members using corporate financial software to ensure timely account payment
Manage executive calendar in concert with the principal.
Respond to incoming meetings requests.
Administer the Aon PAC (Political Action Committee) and lobbying reports in compliance with all state and federal laws and filing requirements. Implement strategic action plans using project management skills for on-time delivery of identified business objectives
Collaborate with the Public Affairs team on complex and highly critical projects/initiatives.
Coordinate political and fundraising events at Aon offices in Chicago and around the country
Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge to peer network
Coordinate periodic mailings and distribution of promotion materials to external partners.
Support logistics arrangements for special events at Aon offices in Chicago and around the country
This list is not all inclusive; other tasks may vary based on business need
Skills and experience that will lead to success
5+ years of experience in a professional administrative support role highly desired.
Position based in our downtown Chicago office but will be hybrid.
Ability to prioritize among competing demands in a dynamic professional environment is a requirement.
Previous exposure to the area of public affairs highly desired.
Advanced skills in the MS Office including Word, Excel and PowerPoint
Ability to work in a highly matrixed environment
Self –motivated with an ability to proactively recognize opportunities for continuous improvement
Ability to communicate effectively with all levels on the organization desired.
Ability to demonstrate discretion and sound judgment when interacting with internal and external parties.
Should be experienced in project management
Proven ability to keep financial, legal, and other information confidential
Excellent written and verbal communication skills, including prooing
Strong problem solving skills
Organized with strong attention to detail
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Pay Transparency Laws:
The salary range for this position (intended for U.S. applicants) is $59,000 - $80,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.
The salary range reflected is based on a primary work location of Chicago, Illinois The actual salary may vary for applicants in a different geographic location.
This position is eligible to participate in one of Aon’s annual incentive plans to receive an annual discretionary bonus in addition to base salary. The amount of any bonus varies and is subject to the terms and conditions of the applicable incentive plan.
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
#LI-SP1
#LI-HYBRID