Sales/logisticAdministrator for Int'l packaging - Hybrid

A European Group specialized in high quality packaging goods for the cosmetic and pharmaceutical industry is looking to hire as soon as possible for its affiliate in the US based in Manhattan a TRILINGUAL French/Spanish Sales administrator/logistics/Customer service - Hybrid - who will be responsible for a portfolio of existing customers in the pharmaceutical packaging.

Main Functions

PURCHASE ORDERS (SAP)

Review all PO's for accuracy & process orders

Ensure that PO's are for full containers as Company is paying for transport

Work with Latin America offices to ensure orders in SAP reflect import documentation provided to clt's government

Enter all information for new items & submit to correct party for processing

Issue Bill of Lading and inform concerned shipping dept.

Confirm validation dates to customer when received by Planners

Place and manage transfer orders from EU plants to local warehouses in US and Canada

Ensure energy and exchange surcharges are updated for the current quarter.

SALES SUPPORT

Send samples to client including PDS and follow through with all parties

Update Price list to customer (per price quotes provided by DV's) and production information to client as needed

Support DV in new developments and ensure all necessary forms and documents have been processed with France

& US

Prepare margin simulations to assist DV in preparing pricing proposals

Review quotes/new business (varying per account)

Review order delays with DV and report to customer with satisfactory explanation

FINANCIAL FORECAST

Submit to DV monthly forecasts

Ensure all data is updated & accurate in OMP (daily basis with new orders

+ monthly basis for the entire orders statement

Update tracking sheet to ensure that we meet our monthly forecasts

ACCOUNTING/LATE PAYMENTS

Create additional client billing and/or credit (drier notes)

Any reconciliation required in customer's account

Provide new information to accounting dept. for new/existing customers

Contact client by email or phone & follow up for past due payment and fill out late payments tracking document

Update PO status to customer & any other reports requested by customer

Confirm end of month inventories to customers

Advise & prepare to Customs Broker delivery instructions for incoming shipments from Europe (France, Germany,

Spain)

Follow up and maintain shipping documents for domestic deliveries (BL's from US and Canada warehouses)

Confirm production quantities/requirements to Planners in France on a weekly basis

MUST BILINGUAL FRENCH & SPANISH - HYBRID 2 DAYS REMOTE & 3 DAYS IN OFFICE