Records Technician III

SALARY:

$42,403.44 - $59,299.83 Annually, plus Benefits

CLOSING DATE:

November 7, 2024

WHAT WE OFFER:

The County of Ventura offers an attractive compensation and benefits package that includes:

A general salary increase of 3.5% effective December 22, 2024.

New Hire/Retention/Referral Incentive: New hires may be eligible for a one-time New Hire Incentive up to 10% of the current annual base wage. (Subject to the applicable section of the SEIU 721 MOA 2022-2025, Article 38, Secs. 3801 – 3803)

Educational Incentive: An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate's degree.

Bilingual Incentive: Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).

Vacation Accrual: New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.

Annual Leave Redemption: After 14,560 hours of continuous County service an employee may elect to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.

Sick Leave: Full time regular employees accrue 3.08 hours of sick leave per pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.

Deferred Compensation: Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.

Health Plans: You are afforded an annual flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.

Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental and vision care expenses.

Pension Plan: Participation in the County's defined pension plan, which has reciprocity with CalPERS.

Holidays: 12 paid days per year which, includes a scheduled floating holiday.

Additional Benefits: Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

POSITON:

The eligible list from this recruitment may be used to fill current and future vacancies within Ventura County Clerk¬ Recorder's Office. It may be assigned to work in the Clerk-Recorder's Division located in Ventura; the Clerk-Recorder's East County Office in Thousand Oaks, the Registrar of Voters, Elections Division and may require travel throughout Ventura County.

Under general supervision, performs records management support duties for the County Clerk-Recorder Division and/or Elections Division. Requires compliance with federal, state, and local laws, codes, statutes, and ordinances. Incumbent may be responsible for coding, storage, security, retrieval, receiving fees, disposition of official records, and assisting with the conduction of elections.

This position performs advanced journey level technical work that is focused on independence of judgement and action; latitude for interpretation in the specialized and complex legal requirements governing public recording and indexing of legal documents; and may serve as a specialist or lead person over lower-level Records Technicians.

IDEAL CANDIDATE:

The ideal candidate is a detail-oriented professional with excellent organizational, time management, interpersonal and communication skills; is computer literate with strong Microsoft Word, Excel, Adobe Professional and Internet skills; possesses excellent multi-tasking skills with the ability to work effectively with rapidly changing priorities in a timely manner and with a high degree of accuracy; the ability to perform public speaking; and ability to address public inquiries, with courtesy, tact, and diplomacy, under occasional stressful public contact, consistent with department rules, practices, and protocols.

DEPARTMENT/AGENCY:

Clerk-Recorder's Office

EDUCATION, TRAINING, and EXPERIENCE:

Considerable experience in the examination of official documents/records which has led to the acquisition of the required knowledge and abilities. The required knowledge and abilities also can be obtained by:

One (1) year of clerical experience

Successful completion of an accredited records management course may be substituted for six (6) months of specialized experience.

NECESSARY SPECIAL REQUIREMENTS:

Must possess a current and valid California Driver's License.

Must be willing and able to travel throughout Ventura County and work in the East Valley Office - Thousand Oaks, CA.

Must be willing and able to work overtime, evenings, weekends, and holidays as scheduled, or on short notice.

Must be willing and able to focus for extended periods performing repetitive tasks.

DESIRED:

Intermediate proficiency/skills in Microsoft Word and Excel.

Bilingual skills (English/Spanish) is highly desirable.

HOW TO APPLY:

To apply on-line, please refer to our web site at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE TO APPLICANTS:

Sufficient information under the Education/Work Experience portion of the application and supplemental questionnaire, if applicable, in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

WRITTEN EXAMINATION - 100%:

An un-proctored, on-line, and internet-based job-related written examination will be conducted to evaluate participating applicants' knowledge of data comparison for accuracy, verifying names and numbers, filing, mathematics, and reading comprehension for successful performance on the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

Candidates successfully completing the examination process may be placed on an eligible list for up to a period of one (1) year.

EQUAL EMPLOYMENT OPPORTUNITY:

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

CONTACT INFORMATION:

For further information about this recruitment, please contact Melissa Rodriguez by telephone at (805) 654-2556.