Executive Assistant

Description Our privately held, family owned client has opened a new role in their organization for an Executive Assistant to support the C-Suite. Our client treats their employees like family and has a well-tenured team that takes great care of each other.Duties and Responsibilities Provide administrative support to ensure effective use of CEO's time and productive interactions with staff and clients. Handle wide range of administrative support tasks while working independently; manage projects, information, and people through to completion with minimal supervision Coordinate meeting preparations, follow-up tasks, and travel arrangements Reconcile expense reports and reimbursement of expenses. Prepare reports and/or special projects. Develop positive relationships at all levels of the organization. Use discretion, judgement, and knowledge of the organization to assist with company activities while maintaining confidentiality. Process information requests and perform project management duties that may include coordinating conferences, large events, and other company functions. Consistently respond to all correspondence in a timely manner; periodically monitor executive’s emails and respond on their behalf. Create and maintain accurate databases, contact records, and customer information; to include organizing and maintaining documents, filing, data entry, and answering multiple phone lines in a professional and courteous manner.Skills & Abilities Excellent time management, collaboration, personal effectiveness, integrity, flexibility, technical capacity, and composure in stressful situations. High level proficiency of the English language, both verbal and written, with a keen attention to detail. Proficient knowledge of Microsoft Office products. Understanding of databases/project management software. Proven track record of maintaining confidentiality. Effective interpersonal skills; exercising tact in dealing with both internal and external customers. Establish and maintain effective relationships, willingness to treat customers and coworkers in a manner consistent with the Company's mission and philosophy. Demonstrated ability to exercise sound judgment, initiative, and problem-solving skills. Balance and adjust to changes with multiple priorities.For confidential consideration, please apply and call Carrie Lewis at 504-383-0612. Thank you for your interest in Robert Half!Requirements Minimum of 5 years of relevant experience as and Executive or Senior Administrative Assistant in a corporate setting Proficiency in Microsoft Office Suites, with a strong emphasis on Excel Demonstrable skills in data entry and expense report management Exceptional organizational skills, with the ability to prioritize and multitask effectively Strong communication and interpersonal skills for liaising with various departments A keen eye for detail and accuracy in financial record keeping Ability to maintain confidentiality of sensitive financial information 4 years degree preferred Proactive approach to problem-solving and the ability to work independently Proven track record of handling C-suite matters with strict confidentialityRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .