Projects Coordinator II - Natural Resources

SPECIFIC QUALIFICATIONS & EXPECTATIONS FOR THE NRS PROJECTS COORDINATOR II –

working in the Natural Resources Service Division serving under the direction of the NRS Division Director, or their designee. The Projects Coordinator II will be expected to perform all of the same tasks as the Coordinator I, in addition, the Coordinator II will be expected perform the more advanced tasks as outlined below.

POSITION PURPOSE

The Projects Coordinator II may work on Watershed Projects and/or Active Living Programs assisting with Division Management tasks as needed, and with the dissemination of information from the senior staff to project teams and general staff. They are the direct Supervisor (including ongoing training, evaluating, and dissemination of information) to Natural Resource Specialist(s) and/or NRS Project Coordinator I’s, and other staff as assigned. The Projects Coordinator II is responsible for the development of projects and associated grants, foundation, or contracts to provide work for themselves and others. May be designated Acting NRS Director if the NRS Director is out of the office.

This position is primarily office based, but will include visits to field locations for site review, oversight of project implementation and inspection, without direct physical labor. This position’s workers compensation classification is 8742 “outside sales”.

ESSENTIAL JOB FUNCTIONS

Specific Tasks:

Working with the other Coordinators, assists with the coordination of all project schedules and resources within the Active Living and Watershed programs

Assists the Division Director with coordination of the office-based Watershed or Active Living Projects including:

o Design and implementation of multiple complex NRS projects with consultants by office-based Specialists and Project Coordinator I’s

o Detailed scheduling and logistics for division projects, staff, and equipment for office projects including moderate and short-term operational problem identification and troubleshooting

o Planning Program staffing levels and making hiring recommendations

o Assists with the coordination of overall development efforts within NRS Watershed program including project and funding source development and trend analysis

o Provides specialized technical knowledge and experiential knowledge to projects including guidance on implementation techniques, budgeting, invoicing, timelines, quality control, subcontractors, and sensitive representation of NRS/RCAA

Complete preliminary inspections on finished products for quality control

Accurately estimate materials and costs required for work

Provide assistance, as necessary, to the Division Director

Actively participate in Strategic and Operational Planning and troubleshooting for NRS

Active project interface and information dissemination between the Director and assigned staff

As a Project Team Leader, is responsible for primary implementation of multiple projects consisting of all sizes and complexity:

o Design of project implementation strategy, set and facilitate achievement of work quality standards and timeliness

o Creation and direction of the NRS project implementation team

o Management of practical budgets and maintenance of all necessary files and back-up information

o Oversight of project expenditures and invoicing and monitoring payment receipts

o Oversight of project consultants and subcontractors, technical, and on-site work

o Development of good working relationships with landowners, government agencies, private agencies, and business personnel

o Identification of and securing required permits and agreements

o Completion of project progress and final reports and creation of project products

o Maintenance of high-quality work standards and project timelines

o Representation of NRS/RCAA to the media

Encourage and facilitate clear, professional communication between staff members

Experience delegating tasks to others including appropriate follow up

Responsible for developing direct project work for self and other NRS staff

Preliminary negotiation of contracts and agreements, both for profit and not for profit, under the supervision of the Director, to be finalized by RCAA Executive Director

JOB REQUIREMENTS

Knowledge of and Experience With:

Administration of multiple projects, including fiscal management of complex budgets and basic methods of contract negotiation

Basic personnel management, as well as appropriate delegation and follow-up

Proficient with all elements of project development, design, and implementation including development of funding sources, competitive grant writing or contract development, and the creation of project bids, specifications and budgets

Development of good working relationships with landowners, public agencies, businesses and organizations relevant to natural resource management and planning

Fundamentals of natural sciences, permitting, community and resource planning and management

First aid and safety procedures

Technical analysis and assessment, and proficient technical writing and research

Oversight of multiple or complex consultants and subcontractors and technical work

Ability To:

Understand and implement written and verbal instructions with a high degree of accuracy

Implement a variety of Office-based Watershed or Active Living projects including:

o Knowledge of methods of natural resource planning, including community planning, transportation planning or watershed management

o Basic understanding and use of field equipment and tools

o Knowledge of PC computers, Microsoft Word and Excel, ArcGIS, Adobe Illustrator, and other office-related software

o Creation and design of project implementation strategies and team building

o Identification of and securing required permits and agreements

o Oversight of project consultants and subcontractors

o Representation of NRS/RCAA to the media

o Maintenance of safety and high quality work standards

Accurately estimate materials and costs required for the project(s)

Facilitate professional and/or public meetings

MUST HAVE THE FOLLOWING QUALIFICATIONS

 Three years’ direct supervisory experience implementing various planning, watershed management, or restoration projects and overseeing several office and/or technical staff

 Three years’ management level experience involving projects totaling at least $500,000

 Three years’ experience in project development and proposal writing

OTHER MINIMUM QUALIFICATIONS

BS/BA degree or equivalent background in planning or natural resources field

Knowledge of cartography or other graphics processing, either manually or electronically

Exposure to reviewing contracts in the private or public sector

Creative approaches to problem solving

Demonstrated commitment to fostering environmental and social well-being

Two years’ experience with supervision of subcontractors

DESIRED QUALIFICATIONS

Exposure to both the non-profit and for-profit sectors

Knowledge of local watershed, natural resource regulatory agencies, and grassroots organizations

Familiarity with ArcGIS, Illustrator, Adobe programs and web design

AN EQUAL OPPORTUNITY EMPLOYER