Administrative Assistant/Receptionist

Position: Administrative Assistant/Receptionist (Full Time-Temporary, in Office)

Location: Southern California (Foothill Ranch)

Company: Manning Law, APC (Manning Law)

Compensation: $20-$22.50 hourly (depending on experience)

Position Start Date: ASAP

Position End Date: July 3, 2025

Job Description: We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant/Receptionist at Manning Law, APC. The ideal candidate will play a key role in supporting the law firm’s day-to-day operations. This role requires someone who thrives in a fast-paced legal environment, with excellent multitasking abilities and strong communication skills.

Key Responsibilities:

Answering, routing, and/or responding to incoming phone calls

Greeting and welcoming clients, visitors, and vendors in a professional and friendly manner

Managing incoming and outgoing mail and deliveries

Processing/Handling correspondence, including emails, letters, and other documents

Drafting, revising, organizing. and reviewing legal documents and correspondence

Maintaining accurate file records, calendars, and deadlines

Performing data entry, filing, and other administrative duties to support the legal team

Assisting with billing and invoicing

Completing special tasks as requested

Position Requirements:

Strong organizational and time management skills with attention to detail

Proven ability to manage multiple projects simultaneously

Effective communication (verbal and written); must be comfortable speaking on the phone

Comfortable working in a fast-paced environment

Strong willingness to learn new systems; adaptable to changes

Technical Requirements: Experience with Microsoft Office Suite and CRM systems

How to Apply: If you meet the qualifications above and are ready to take on a challenging and rewarding role, we encourage you to apply by replying directly to this job posting. When emailing us, please write the following in the subject line: "Administrative Assistant/Receptionist Application - [Your Name]". Include a copy of your resume in the reply email as well.