Accounting Assistant

Position Responsibilities

Enters invoices, checks, credit card transactions and other entries into QuickBooks

Ensures accuracy of vendor invoices, receipts and data entered into QuickBooks

Communicates with customers regarding completed project milestones, upcoming payments, etc…

Manages Accounts Receivable and follows up with customers when payments have not been made in a timely manner

Processes customer payments over the phone as needed

Reconciles vendor, checking and credit card accounts in QuickBooks on a monthly basis

Answers phones and supports customers and directs calls to the appropriate personnel as needed

Runs weekly reports in QuickBooks on accounts payable and accounts receivable

Runs weekly, quarterly and annual reports in QuickBooks on company performance and provides to CFO with insights

Supports staff by answering questions on various topics

Essential Knowledge, Skills & Abilities

One to two years related experience and/or training; or equivalent combination of education and experience

Ability to read and interpret documents such as financial statements, vendor statements, reports, and invoices

Ability to write routine reports and correspondence

Ability to speak effectively before groups of customers or employees of organization.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Knowledge of Word Processing software; Spreadsheet software; Inventory software; Order processing systems and Manufacturing software