Human Resources & Payroll Coordinator

Human Resources & Payroll Coordinator

Facilities Management

Summary of Job Details

Under general supervision of the Design, Facilities & Safety Services (DFSS) HR SUPV 2, provides HR administration and payroll and timekeeping management for 350+ departmental FTE. Provides administrative and analytical services to DFSS departments, requiring initiative, diplomacy, independent judgment, attention to detail, and timely response to clientele. Responsible for staff and student employment activities. Coordinates recruitment, screening, and placement processes for a large volume of employees including writing and updating job descriptions, and classifying/reclassifying positions. Responsible for onboarding, employee engagement initiatives, UC policy interpretation, employee separation, and off-boarding. Works with several campus entities to stay abreast on policies, procedures, and practices, and disseminates pertinent information to appropriate parties. In coordination with the HR SUPV 2, researches, analyzes, develops, and implements HR policies and procedures. Provides assistance with employee training and development.

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training

3-5 years Experience in a customer support role within a fast-paced environment

3-5 years Ability to manage multiple high level sensitive tasks simultaneously, with professionalism, and confidentiality

3-5 years Administrative experience, preferably in human resources

3-5 years Ability to work effectively with diverse populations and experience creating and sustaining a diverse and culturally competent workforce

Thorough knowledge of campus payroll processes, policies, and procedures; knowledge of Kronos electronic timekeeping, and UCPath.

Working knowledge of campus and department human resources processes, and procedures; understands organizational rules and regulations.

Demonstrated judgement and decision-making skills; verbal, written, and active-listening communication skills. Uses interpersonal skills and service orientation skills in interactions with customers and colleagues. Excellent organizational skills and ability to multitask.

Problem solving, problem identification, reasoning skills, and ability to develop original ideas to solve problems.

Intermediate mathematical skills.

Analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills.

Thorough knowledge of human resources policies and procedures, employment practices, salary administration, training, and how they affect other organizational policies and procedures.

Knowledge of human resources management system (HRMS), and/or other related business software programs and systems; strong computer skills with the ability to navigate the ever-changing landscape of organization-specific platforms.

Demonstrated ability to handle difficult or volatile situations/individuals effectively, using sound judgement to respond to issues and concerns.

Special Conditions of Employment

Maintain a valid CA driver’s license

Satisfactory criminal historybackground check

UCSB is a Tobacco-Free environment.

Days/Hours: M-F; 8:00am - 5:00pm

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Application review begins 11/18/2024

Apply online at https://jobs.ucsb.edu

Job #74120