Front Desk Administrative Assistant

An Educational Institution, is seeking a Front Desk Administrative Assistant to perform various clerical functions for the Business Office, including monitoring the front gate, greeting guests, answering the phone, maintaining files, correspondence, and other general office duties.

Monday-Friday 8:00am-4:30pm

$18.00/hour

Responsibilities:

Admit and welcome guests.

Monitor the front gate camera for visitors and vendors.

Answer telephone; refer calls as needed.

Maintain and update the Seminary telephone directory.

Maintain files and create files as needed.

Prepare, copy, and scan correspondence.

Keep track and record packages received; notify recipients and store packages.

Stamp invoices and purchase orders with the date received.

Prepare and distribute timecards for employees.

Sort and distribute mail.

Keep inventory of office supplies needed, process new orders, and maintain the supply room organized.

Provide administrative support for the Director of Students with check requests, the assignment of guest rooms, and assist with but not limited to the Priesthood Discernment Retreat.

Assist the Chief Financial Officer with filing and updating file binders.

Schedule video web-based meetings for Chief Financial Officer.

Assist the Business Office staff as needed.

Requirements:

HS Diploma or GED

2+ years' experience in a clerical or administrative role

Strong communication skills and excellent phone etiquette

We know how daunting the job search can be, so we offer a quick and easy hiring process without extra hoops to jump through. Once we receive your resume, one of our team members will reach out to you to schedule a Zoom interview at your convenience. We look forward to working with you!