Administrative Assistant III

Posting InformationPosting Number2025113Posting/Functional TitleAdministrative Assistant IIIUniversity Pay Plan TitleAdministrative Asst IIILocationSan MarcosDepartmentAnthropologyRecruitment TypeOpen to AllJob TypeFull-TimeFunding SourcePermanentMonthly Salary$3,440.67 - $4,326.00Job CategoryNon-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Minimum of 4 years of related experience.

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Proficiency in purchasing procedures and reimbursements.

Ability to consistently interact professionally and courteously with coworkers and visitors to provide information about processes/procedures and assist in finding solutions.

Ability to prepare clear, concise, and grammatically correct memos, reports, letters, and emails

Ability to multi-task and to prioritize own workload.

Ability to maintain detailed filing system.

Ability to work without supervision under pressure.

Preferred Qualifications

Bachelor’s degree.

Experience working in a university academic department.

Proficiency in SAP .

Experience with hiring and processing PCRs.

Accounting experience.

Knowledge of TXST university/academic policies and procedures.

Experience in P-Card management.

Job DescriptionThe Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.Job Duties

Maintain faculty records, staff, and personnel files and review for completeness.

Complete all hiring paperwork and PCRs for faculty, graduate assistants, staff, and student workers funded from main departmental accounts.

Assist the Chair with the department operating budget and monitor budget records in SAP .

Assist with academic schedules.

Supervise office staff as needed.

Set up course teaching evaluations.

Monitor HB2504 Website for compliance.

Assist with textbook adoptions.

Process facility work orders.

Assist the Chair and coordinate with University Advancement to keep track of departmental endowed account balances and manage funds distribution according to the Scholarship and Award Committee’s recommendations and Chair approval.

Serve as HR Liaison.

Maintain departmental calendars as needed.

Serve as time administrator for the department.

Assist department chair, associate chair, and department committee chairs and other staff members to organize department events, including guest speakers, conferences, and alumni reunion and student celebration, etc.

Coordinate food and item ordering, set up, and break down of department events including colloquium speakers, department lunch events, etc.

Take faculty meeting minutes and prepare for distribution.

Expectation to attend /coordinate selected departmental events that may occur in the evening and /or occasionally on a weekend.

Maintain an inventory of department promotional materials and office supplies.

Provide insight on process improvements and successful outcomes.

Attend university staff development workshops and /or training sessions as appropriate for ongoing professional development.

Other duties as assigned.

Additional Information to ApplicantsJob Open Date10/31/2024Job Close Date (posting closes at midnight)11/20/2024Open Until FilledNoNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume and cover letter to your application. , You will be required to electronically attach a letter of recommendation.Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer.Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Why work @ Texas State? Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.Quick Linkhttps://jobs.hr.txstate.edu/postings/50312Applicant Document