Account Payable Coordinator

Our client, a global law firm located in Columbus is seeking an On SITE potential temporary to permanent Accounts Payable Coordinator to add to their growing team.

Job qualifications

High school diploma or equivalent required. Associate Degree or advanced degree preferred.

1-2 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.

Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred

Must be proficient in MS Office and spreadsheet software applications

Proven customer service skills required to create, maintain and enhance client relationships

Excellent organizational skills and ability to manage multiple assignments simultaneously

Ability to maintain confidentiality of sensitive materials/documents

Attention to detail, time management and problem-solving skills

Strong written and verbal communication skills necessary

Ability to maintain professional composure when working with immediate deadlines

Ability to work both independently and collaboratively as part of a team

Ability to work in a fast-paced environment

Customer service experience

Job duties

( denotes an “essential function”)

Prepares financial reports by collecting, analyzing, and summarizing account information and trends

Maintains accounting ledgers by posting account transactions

Verifies accounts by reconciling statements and transactions

Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments

Maintains financial security by following internal accounting controls

Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment

Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received

Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals

Review requests for compliance with policies and/or procedures; escalate concerns to supervisor

Use established procedures, standards and formats to complete expense processing requests to client satisfaction

Responsible for setting up new vendors

Responsible for all vendor maintenance

Performs audit functions for all invoices and any expenses above the firms designated threshold amounts

Monitor and ensure purchase orders are adjusted timely and accurately

Prepares, posts, verifies and records payments and transactions.

Create and maintain required spreadsheets to track/monitor various functions as needed.

Contributes to team effort by accomplishing related results as needed

Assists client personnel in resolving Accounts Payable issues

Special projects as assigned