Office Manager - Accounts Payable - HR Support

Our corporate office is currently located in Spring Branch, but will move to Waller in 6 months. This position is part of the corporate office.

The Office Manager/Payable/HR encompasses responsibilities for managing daily office operations, overseeing accounts payable functions, and supporting basic HR tasks, including onboarding, employee records, and potentially assisting with recruitment, all within a single role, acting as a central point of contact for administrative needs within the company.

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Office Management:

Managing office operations, including scheduling meetings, managing calendars, coordinating office supplies, and maintaining a clean and organized workspace.

Overseeing office equipment, ensuring maintenance and repairs are handled promptly.

Handling incoming calls and emails, directing inquiries to appropriate staff.

Assist owners/management as needed.

Work with the Estimator on paperwork for the bid process.

Create invoices for customers/keep monthly spreadsheets.

Accounts Payable:

Processing invoices, verifying accuracy, and ensuring timely payments to vendors.

Maintaining accurate records of accounts payable transactions.

Reconciling vendor statements and resolving discrepancies.

Managing vendor relationships.

HR Support:

Assisting with new employee onboarding process, including paperwork and orientation

Maintaining employee records and personnel files

Processing payroll and benefits administration (may be limited depending on company structure)

Supporting recruitment efforts by posting job openings and coordinating interviews

Handling basic employee inquiries regarding company policies, procedures, vacation, and insurance

Benefits:

Competitive hourly rate $20.00 to $22.00 an hour, paid weekly

Comfortable work schedule: 7am-4pm with a 1-hour lunch break

Comprehensive benefits package, including 401k, dental, health, vision

insurance, and vacation

Qualifications:

Excellent organizational and time management skills

Strong attention to detail and accuracy in data entry

Proficiency in accounting software and office suite applications

Excellent communication and interpersonal skills to interact with various

stakeholders

Ability to prioritize tasks and meet deadlines

Must be able to pass a drug test and Criminal background check

Computer Ease Experience a plus

Notary License a plus

Fluent in Spanish a plus

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