Department Manager, School of Fine Arts

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At Academy of Art University, we believe in fostering growth and professional development and supporting team members. We are currently interviewing for a Department Manager for the School of Fine Arts, the ideal candidate works well independently and as part of a team, can focus on the fine points and embraces challenges. The Department Manager oversees the day-to-day administrative functions of the department and manages the administrative staff and Federal Work Study department. The Department Manager serves as a direct liaison between faculty, students and Academy administration.

This is an onsite position working from 410 Bush and occasionally at the historic Cannery at 2801 Leavenworth in San Francisco.

Responsibilities:

Director Support

Represent the department as a direct liaison between faculty, students and Academy administration

Organize and maintain departmental expenditures and budget. Assist the Department Directors in the budget process

Set agenda and attend Admissions and Advisor meetings with Directors

Manage planning events (Spring Show, Career Night, Advisory Board meetings, guest lectures, orientation, DAT/faculty meetings, Lecture Series, town hall meetings, etc.)

Act as point person for Industry on Campus and Alumni Department

Oversee the organization of timelines for projects and departmental files

Coordinate set-up of Director and full-time Faculty schedules and posting of office hours

Manage all correspondences, calendar set-up and appointment scheduling for Directors and Faculty

Administration & Curriculum Support

Coordinate with departments, Academic Support Department and Curriculum

Coordinate processing of curriculum updates for the department

Manage the process and maintenance of files on all forms pertaining to faculty (i.e. NASAD, payroll, faculty recs., biographies, resumes)

Monitor Open Registration reports with Department Directors and make corrections as necessary

Process maintenance and signage requests generated by Department Directors

Submit completed purchase orders and reimbursement requests and track to completion

Maintain requisition binder and purchase order log

Faculty & Academic Support

Represent the department as a direct liaison between Directors, Faculty and Administration

Process bi-weekly online time sheets for part-time instructors in the Learning Management System (LMS)

Process all incoming forms and schedule as needed (i.e. field trip requests, class make-ups, guest speakers, substitute instructors, etc.)

Track missed classes and arrange for make-ups

Process and track all Purchase Order reimbursements (i.e. copy jobs, travel, supplies, etc.)

Coordinate faculty attendance at conferences and expos

Keep instructors updated via email, memos and phone calls regarding policies, department announcements, meetings, grading process, lectures, etc.

Maintain current required reading lists and update Library with changes

Student Support

Represent the department as a direct liaison between Directors, students and administration

Assist Director to keep in constant contact with Student Reps on new issues and feedback

Exercise independent discretion when problem solving basic questions on various issues (i.e. grades, attendance, instructors, courses, curriculum, etc.)

Maintain department notice boards with job and internship postings, events, samples of student work, faculty bios, awards, department announcements etc.

Answer student inquiries and liaise with Issue Room staff on student needs

Salary: $68,640.00 per year

Job Application Deadline Date: November 15, 2024

Benefits

Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program. The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester. Employees also have access to our swimming pool, fitness center and recreational programs, including our NCAA Division II events.

Academy of Art University is an equal opportunity employer. All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department.