Business Services Coordinator

Position Number: 002354Department: College of Humanities & Earth and Social Sciences (Col)Employment Type: Permanent - Full-timeMonths Per Year: 12Essential Duties and Responsibilities:

Maintain financial records, compiling and summarizing data to assist the chair in analysis and forecasting of the budget to ensure equitable allocation of funds

Exercise responsibility for administering the department budget, which includes making recommendations regarding the use and distribution of funds, and reconciliation.

Review proposed grant budgets before submission of application.

Manage budgets for internal and external faculty grants.

Complete financial reporting for all grants in the department.

Exercise responsibility for administering part-time faculty budget and Special Pays.

Record, compile and summarize quantitative and qualitative data using established format for reports required by Chair, Dean and Academic Affairs, including the department’s Annual Report.

Work closely with faculty and the University Scholarship Office to manage scholarship application deadlines.

Complete confidential paperwork for faculty recruitment and contracts.

Complete confidential paperwork for faculty reappointment, promotion and tenure.

Assist international faculty with visa requirements and manage the associated paperwork.

Respond to questions/issues by determining and consulting appropriate resources such as policies, manuals or other staff.

Use compiled data to research trends and projections, write reports and advise department leadership on the best use of resources.

Make decisions and solve problems that impact the daily processes of an office.

Apply knowledge of programs, policies and procedures to interpret and communicate information to meet specific needs of faculty, staff, and students.

Respond to complex requests for program and procedural information.

Work with the Chair, Associate Chair and Graduate Program Directors, as well as the Professional Advisor and Program Coordinators on special projects such as Program Review, ROI reports, Assessment, Policy Audits as well as other projects assigned by the Dean’s office and Academic Affairs.

Minimum Experience / Education: Required Minimum Qualifications:Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.University Preferred Qualifications:Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.Preferred Education Skills and Experience:

Bachelor’s Degree in a related business function, and a minimum of 1 year working in Higher Education is preferred.

Experience managing budgets is strongly preferred.

Experience with Degree Works, Banner Self Service, and Internet Native Banner, and similar Higher Ed software is preferred.

Excellent written and oral communication skills are needed for position.

Ability to work independently and exercise sound judgement is preferred.

Strong organizational skills, and attention to detail are a must.

Strong interpersonal skills and the ability to work effectively in a team environment.

Working knowledge of Google and Microsoft Office Suite programs (Intermediate experience is preferred.)