Administrative Assistant

AEROLAB LLC, established 1947, specializes in the design and production of wind tunnels and wind-tunnel related instrumentation and support equipment. We are in search of an Administrative Assistant for the Operations Department.

Position Qualifications:

Outstanding customer relationship skills

Extremely detail-oriented

Ability to work efficiently in high demand, team-oriented, and fast-paced environment

Manages effective organization and prioritization skills

Understands and is able to apply an appropriate sense of urgency

Positive team interface and interpersonal skills

Confident in expressing ideas in a clear and concise manner

Proactive personal management; able to look ahead and apply planning skills

Microsoft Office experience is a must

Quick Books experience is a plus

Responsibilities:

Greet clients, vendors, and other office visitors upon arrival and ensure their time in the office is cared for.

Set up conference rooms as needed and maintain conference room meeting schedule

Check main voice mail for messages and facilitate accordingly

Answer phones and direct callers to the appropriate person

Receive and sort mail and deliveries

Cross train with the Shipping Logistics Specialist

Ordering materials for jobs and office

Record retention

Send out quotes and follow up

Follow up on Estimates to creates sales

Provide administrative and clerical support, as needed to other departments

Support the Controller, as needed

Starting @ $15.00 per hour

20 - 30 hours a week

Possibility to turn into a full-time position in the future