Administrative assistant

Architectural firm looking to add an administrative assistant role. This is a part-time position with an initial assignment of 24 hours per week, and the potential for additional hours in the future.

JOB DUTIES:

Administration:

Reception of clients, consultants, vendors / answering phones

Administrative / clerical support to architectural staff on projects

Office organization / filing / daily administration

Maintain computer and manual filing systems

Maintain / order office supplies

Handling mail

Basic Bookkeeping:

Data entry: Enter data into QuickBooks

Financial record keeping

Reconciling accounts

Assist with processing monthly invoices

Bank visits

QUALIFICATIONS & EXPERIENCE:

5 years or more administrative experience; work for professional services firms is a plus

Experience with QuickBooks, Microsoft Office (Excel, Word, PowerPoint), and Adobe Creative Suite

Experience with BigTime (Time and Expense Tracking Software) is a plus

Team-oriented, friendly, energetic, helpful, pro-active

Ability to multi-task, plan, and prioritize independently; ability to meet deadlines

EXCELLENT SKILLS REQUIRED IN:

Verbal communications

Writing and editing, including spelling and grammar

Mathematics, including basic algebra

Attention to detail

Accurate typing of 50 wpm minimum

Please send your resume with a cover letter in PDF format. In your cover letter, please describe why you are interested in this position and what makes you the candidate we should hire.