Facilities Coordinator

Description We are offering a short term contract employment opportunity for a Facilities Coordinator at our location. As a Facilities Coordinator, you will play a significant role in the management of our facilities, with responsibilities such as monitoring inboxes, issuing purchase orders, and ensuring proper waste disposal.Responsibilities: Monitor and respond to emails promptly Create and close work orders as necessary Issue Purchase Orders for the procurement of goods and services Generate reports to track performance and progress Handle Ad Hoc requests from various departments Acknowledge all inquiries from clients and collect work orders Organize and file department files, work orders, and other paperwork submitted by vendors Ensure activities outside the building such as waste disposal and recycling are carried out properly Follow instructions, short correspondence, and memos, and ask questions to clarify understanding Respond to inquiries or complaints from clients, co-workers, and supervisors in a detail-oriented manner Use existing procedures to solve straightforward problems, with a limited opportunity to exercise discretion Deliver output by following defined procedures and processes under close supervision and guidance. Requirements Excellent communication skills to effectively interact with all levels of the organization Proficiency in managing office functions and procedures for smooth operations Experience in supervising employees and contractors to ensure tasks are completed correctly and on time Ability to manage vendors, including negotiating contracts and handling paperwork Experience with drafting, sending, and organizing correspondence Ability to perform ad hoc financial tasks, such as budgeting and expense tracking Track record of monitoring progress and implementing methods for improvement Proficiency with monitoring tools to ensure optimal facility performance Strong client relations skills to ensure satisfaction and address any issues promptly Proficiency in Microsoft Office Suites, including Word, Excel, and PowerPoint Experience with closing procedures, ensuring all tasks are completed at the end of the day Knowledge of SAN - Storage Area Network, and its relevance to facilities management Experience in facilities management, including maintenance, repairs, and upgrades Ability to handle complaints and work orders in a timely and detail oriented manner Previous role as a Facilities Coordinator or similar position is preferred High School diploma or equivalent is required Experience with maintaining department files and records Experience in issuing purchase orders and managing inventory Familiarity with specific products and services is a plus. ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .