Administrative Services Specialist
Vacancy expired!
- Maintaining and administering a variety of budget and financial management activities;
- Administering a variety of contracting and procurement activities;
- Analyzing the spectrum of support services requirements of the office;
- Coordinating a variety of facility maintenance and/or repair activities for the office workspaces;
- Promoting and coordinating an effective records management program;
- Ensuring that personnel, records and the facilities are in compliance with applicable security requirements;
- In conjunction with the Administrative Officer, plans and procures services and equipment, e.g., printing, reproduction, publications, furniture, equipment, office supplies, and law library resources;
- Overseeing the timekeeping program in the office, ensuring timecards validation and certification occurs on a timely basis;
- Coordinating or assisting with special events, press conferences, meetings or community outreach activities.
Job family (Series)
0301 Miscellaneous Administration And Program
Requirements
Requirements
Conditions of Employment
- You must be a U.S. Citizen or National
- Background investigation, credit check, and drug test required
- You must be registered for Selective Service, if applicable
- If selected, you may be required to complete a one year probationary period.
- Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
- You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.
Qualifications
GS-11: To be eligible at the GS-11 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.Specialized Experience: One full year of specialized experience equivalent to the GS-09 level.
Specialized experience is defined as experience monitoring or controlling the budget and contracting and/or procurement activities; performing analysis of administrative programs and policies to determine the effectiveness or efficiency; and providing administrative support services in areas such as facilities management, records management, security, space management, and/or timekeeping and training.Education: One of the following types of education in a related field (e.g., Business, Accounting): a Ph.D. or equivalent doctorate degree; OR 3 full years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 2 full years.Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Education
All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.govOR
Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.
Additional information
Payment of relocation expenses will not be authorized.
A relocation incentive may be considered as appropriate based on qualifications.
The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; and participation in the Federal Employees Retirement System.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
You will be rated on the following Competencies (see The Delegated Examining Operations Handbook, Appendix F for definitions):
Administration and Management, Attention to Detail, Financial Management, and Planning and Evaluating
The Occupational Questionnaire will take you approximately 20 minutes to complete.
Background checks and security clearance
Security clearance
Other
Drug test required
Yes
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Suitability/Fitness
Required Documents
Required Documents
You must provide a complete Application Package, which includes:-Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).-Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time)(cover letter optional).-Required if you meet qualifications based on education: An unofficial college transcript (Note: If you are selected for this position, official transcript will be required prior to your first day.) and foreign education evaluation documentation, if applicable, as described under the "Qualifications" section of this vacancy announcement.-Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal. Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable.-Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
- Required, if applicable: VEOA documentation (your DD-214, Member Copy 4).
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Duties
Summary
For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.
This position is also being announced to All U.S. Citizens and Nationals under 21-WY-10936053-DE.
Responsibilities
The work performed involves providing substantive administrative services in a variety of program areas. The incumbent performs a variety of special assignments involving all aspects of the administrative management of the U.S. Attorney's Office and serves as a point of contact for program and/or administrative issues and requests. Duties require in-depth knowledge of administrative support services to analyze and implement improvements that will promote responsiveness and effectiveness. Some of those duties may include:
Responsibilities will increase and assignments will become more complex as your training and experience progress.
Travel Required
Occasional travel - You may be expected to travel for this position.
Supervisory status
No
Promotion Potential
11
Help
This job is open to
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Family of overseas employees
Family members of a federal employee or uniformed service member who is, or was, working overseas.
Federal employees - Competitive service
Current or former competitive service federal employees.
Individuals with disabilities
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Military spouses
National Guard & Reserves
Current members, those who want to join, or transitioning military members.
Native Americans
Native Americans or Alaskan Natives with a tribal affiliation.
Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans
Clarification from the agency
Well-qualified surplus/displaced Federal employees (CTAP/ICTAP) in the local area and current/former Federal employees in permanent competitive service positions (status candidates). VEOA eligibles and those eligible for non-competitive appointment under special hiring authority, e.g., Individuals with Disabilities, Military Spouses, former Overseas employees, VISTA/Peace Corps, some Land Management employees, and certain veterans, e.g., VRA, 30% Disabled. see link in "How to Apply"
Vacancy expired!