Administrative Assistant, The Department of Psychology

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0BqsU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/ApplicationProcessforExternalApplicationsNon-PennStateEmployees.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:The Department of Psychology (https://psych.la.psu.edu/) in the College of the Liberal Arts is accepting applications for an Administrative Assistant. This role involves coordinating with the hiring faculty on hiring and offboarding of research staff, assisting faculty with grant and research fund tracking, managing purchases for faculty labs, and providing budget and other support to their supervisor, the lead Administrative Support Manager.Responsibilities include but are not limited to:

Budget Management: Oversee faculty research budgets, track expenditures, and suggest alternatives to maximize the use of funds. Create financial reports and follow up on temporary commitments and approve spending, ensuring the availability of funds and compliance with policies.

Staff Recruitment and Appointments: Manage full-time and part-time staff hiring for research and faculty labs. Request approval for new positions, advise on and review position descriptions, create ads and post positions, ensure deadlines are met, and manage human resources form submissions.

Purchasing: Purchase gift cards, non-computer equipment, and supplies for research faculty and their labs, obtaining necessary approval when using college research funds. Submit purchasing documents to finance, working closely with the finance team.

Benefits include (visit https://hr.psu.edu/benefits (http://hr.psu.edu/current-employee/benefits) for more detailed information):

Medical, dental, vision, and retirement plans

75% tuition discounts (including for a spouse and dependent children up to the age of 26)

Generous vacation and sick time

15 paid holidays/campus closure days

After training, the Administrative Assistant will work with various software and applications including Microsoft 365 and DocFinity, as well as the following which are specific to Penn State:

Workday/WorkLion (central resource for HR services, recruitment, attendance, etc.)

SIMBA (System for Integrated Management, Budgeting, and Accounting)

Education and Experience:This position will be filled at the level of Intermediate Support or Senior Support, depending on the final applicant’s experience and education. The Intermediate Support level requires a minimum of a High School Diploma/GED or Vocational Training/Degree for education plus two years of relevant experience, or an equivalent combination of education and experience. Additional education and/or experience are required for higher-level positions.Additional qualifications include:

Excellent communication, time management, and interpersonal skills

Detailed-oriented and driven to provide excellent customer service

Outstanding organization skills

Demonstrated ability to be proactive and take initiative

Ability to exercise discretion and judgment when handling confidential and sensitive documents and matters

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.Application Instructions: To be considered, applicants must upload a resume and cover letter for review. Review of applications will begin immediately and continue until filled.Additional Information:The College of the Liberal Arts (https://la.psu.edu/) is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.The Department of Psychology prioritizes research, teaching, and service in our pursuit of advancing our understanding of human behavior, thoughts, and emotions. Our research efforts are geared towards discovering new knowledge and innovative ways to apply this knowledge to improve the lives of individuals and communities. Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.The salary range for this position, including all possible grades is:$38,300.00 - $61,000.00Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAWPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf) PA State Labor Law PosterAffirmative Action (https://policy.psu.edu/policies/hr11) Penn State PoliciesCopyright Information (https://www.psu.edu/copyright-information) HotlinesUniversity Park, PA