Office Assistant with Warehouse and Receiving Duties

Position: Office Assistant with Warehouse and Receiving Duties

Reports to: Office Manager / Sr. Staff

Position Overview: The Office Assistant with Warehouse and Receiving Duties is responsible for supporting office tasks, as well as the efficient receipt, storage, and dispatch of goods in the warehouse.

Key Responsibilities:

Office Duties:

Provide administrative support to the office and sales team.

Answer phone calls and direct calls to appropriate parties or take messages.

Assist in the preparation of regularly scheduled reports.

Data Entry.

Maintain a filing system.

Update and maintain office policies and procedures.

Record meeting minutes and organize reports.

Familiarity with Quickbooks Online.

Generating Purchase Orders under supervision.

Warehouse Duties:

Assist in the receipt of deliveries, checking for accuracy and potential damages.

Organize and store items in the warehouse following company policies.

Maintain records of incoming shipments and returns.

Ensure the warehouse is kept in a clean and orderly condition.

Operate warehouse machinery such as electric pallet lifts, pallet jacks, etc. (if trained and certified).

Receiving Duties:

Inspect shipments to ensure they match the order and invoice.

Coordinate returns for damaged or incorrect items.

Communication with sales, customers, and vendors.

Update inventory systems with received items.

Coordinate with suppliers in the event of discrepancies or damages.

Qualifications:

High school diploma or equivalent.

Previous experience in office administration and/or warehouse operations is preferred.

Proficiency in MS Office (Word, Excel, Outlook).

Strong organizational abilities.

Forklift certification is a plus (or willing to be trained).

We operate an electric pallet stacker, not a forklift.

Physical Requirements:

Ability to lift and carry items weighing up to 25 pounds.

Stand, walk, push, pull, squat, bend, and reach during shifts.

Operate warehouse equipment safely and responsibly.

Starting Pay $19.25 hr. 30 hours per week.