Office Assistant

We are a Professional Contracting & Renovations Company seeking a responsible, full-time office assistant to perform a variety of administrative and clerical tasks.

Duties would include:

Organize and maintain project files.

Answer and direct phone calls in a professional manner

Act as a liaison and coordinate administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies.

Schedule appointments

Assist office manager with reviewing and entering data.

Aid in estimating as needed including potential bid opportunities and bid preparation.

Perform data entry

Assist in the preparation of reports

Develop marketing strategies

Update and monitor all social media platforms

Update Calendar

Additional duties as assigned

Requirements and Skills:

Proven experience as an office administrator, office assistant or relevant role

Outstanding communication and interpersonal abilities

Excellent attention to detail and organizational skills

Problem solving skills

Familiarity with office management procedures and basic accounting principles

Excellent knowledge of MS Office and office management software

Excellent time management skills, and the ability to prioritize work.

High school diploma; GED or office administration or relevant field is preferred

Know how to read blue prints a plus (will train)

The ideal candidate must be prompt, have good organization skills, good phone etiquette, possess web browsing and research experience, be proficient with Microsoft Office, Excel, Outlook, QuickBooks and be able to work with little to no supervision.