Accounts Payable Secretary - Business Office

Accounts Payable Secretary - Business Office JobID: 2923

Position Type:

Secretarial/Clerical/ Accounts Payable

Date Posted:

12/3/2024

Location:

Lincoln Center (Administration Offices)

Accounts Payable Secretary – Business Office The Business Office team is seeking two accounts payable bookkeepers to join the team and represent the program and the district in a positive way to students, staff, parents and the school community. This full-time, twelve-month position is responsible for processing all accounts payable, serves as the Facilities Use Coordinator, and assists with the day-to-day operation of the business office. Some of what you will do:

Perform bookkeeping duties by receiving, recording, and processing account documents for purchase orders, Pcard and gas card reconciliation, grant reimbursement and reconciliation, and school program accounts.

Oversee reservations and schedule of facility rentals.

Prepare facility contracts and maintain necessary records.

Report preparation.

Who we are looking for:

High school graduate or equivalent; and

Two years of accounting training or experience or an equivalent combination of training and experience as determined by the District.

Skilled in Microsoft Office applications including Outlook, Access, Excel, and Word.

Proficient in keyboarding and ten-key.

Experience working with mathematical numbers and formulas.

Demonstrated patience in dealing with customers and the ability to successfully resolve or defuse conflict in a positive way.

Ability to manage multiple demands from several people.

Commitment to developing positive, effective working relationships with students, staff and the school community while maintaining the highest standards of customer service.

Skills to communicate clearly and concisely, both orally and in writing.

The ideal candidate will be familiar with some or all of the following:

Accounting software applications such as iVisions

Facility Scheduler Direct web application

Online Banking web applications

Banking compliance and regulations

Account reconciliation

Insurnace requirements regarding general liability insurance

How to Apply Complete the online application to include a cover letter and resume. This position is ongoing, and applications are accepted immediately. Salary is $19.13 - $20.40/hr based on experience and includes a comprehensive benefit packageQuestion? Email humanresources@helenaschools.org. Important Notes ?

This position is covered by a collective bargaining agreement between Helena School District and the Montana Federation of Public Employees.

This recruitment may also be used to fill additional positions per business needs.

Prior to employment, you must successfully complete the appropriate background check required for employment.

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email recruit@helenaschools.org or call (406) 324-2010. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay.