Event Specialist

Event Specialist Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the "Search" button. Bookmark this Posting Print Preview | Apply for this Job Position Details Position Details Job Title Event Specialist Position Number 8102360 Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Woodstock-LUREC Campus Department Name LU RETREAT & ECOLOGY CENTER Location Code LU RETREAT & ECOLOGY CENTER (07070A) Is this split and/or fully grant funded? No Duties and Responsibilities This full-time position plays a key role in the successful operation of Loyola University Retreat and Ecology Campus ( LUREC ). Located in Woodstock, IL and situated on 98 acres of land, LUREC , which is a 200-bed facility, hosts Loyola University student, staff and faculty retreats as well as events and retreats for outside organizations. The Event Specialist will be responsible for the following: Answer incoming phone calls and assisting callers with their inquires. Respond to online inquiries and RFPs. Schedule and conduct site visits of LUREC . Create and send contracts to prospective clients. Create and send out Housing Lists and Retreat Worksheets to clients. Check-in and check-out guests at the Front Desk. Assist guests with questions and resolve guest issues. Communicate information to all departments within LUREC . Send out invoices to clients. Assist with special projects as needed.Minimum Education and/or Work Experience High school diploma or equivalent required. One to two years of event planning or related experience.Qualifications Must have excellent customer service skills. Must be able to work in a team environment. Effective communication skills. Must be flexible with their schedule and be able to work weekends on a consistent basis.Certificates/Credentials/Licenses Must have an Associate’s or Bachelor’s degree in a related field Must have at least 2-4 years of customer service experience, preferably in the Hospitality Industry.Computer Skills Must be familiar with the Microsoft Suites, including but not limited to Excel and Word. Must be willing to learn new computer systems. Experience with Kinetics Conference Management system is preferred.Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Standing, Repetitive Motions Working Conditions Irregular Hours Open Date 10/09/2024 Close Date Position Maximum Salary or Hourly Rate $22.00/hr Position Minimum Salary or Hourly Rate $18.00/hr Special Instructions to Applicants About Loyola University Chicago Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA , FSAs, tuition benefit, pre-tax transit benefits, EAP , and more. To view our benefits in detail, click here (https://www.luc.edu/hr/facultystaffbenefits/) .As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.Quick Link for Posting https://www.careers.luc.edu/postings/29392