Facility Manager

Position Overview Title: Facility ManagerPosition Type: Regular Full-time 40hr/wk. Salary: $52,811.2 – 62,108.8 This position is eligible for a 5% bilingual differential if the successful candidate meets the Food Share standard on an oral proficiency exam. This position is Open Until Filled. Applications will be reviewed on December 9th and after that as they are received. For immediate consideration, apply by December 6th!Work schedule: M-F 7:30 am-4:00 pm. Anticipated start date: January 6, 2025Summary of Role: The Facility Manager effectively manages multiple Food Share facilities and grounds in accordance with organizational policy and procedure. This position also ensures the safety of staff and volunteers and manages organizational assets, environmental impacts, facility utilization, and disaster preparedness.If You Are…A Customer-Oriented Professional. You have strong interpersonal skills with demonstrated poise, tact, and diplomacy. You enjoy working in a collaborative environment. You can maintain composure, flexibility, and a sense of humor.Resourceful and Adaptable. A Do-er who is a master organizer and planner, consistently looking ahead to anticipate needs before they arise. You are solutions-oriented, a problem solver with a can-do attitude, and adept at identifying creative solutions to obstacles. You don't wait for instructions. Instead, you proactively look for ways to offer support and be of use. You can juggle many important responsibilities at once and are rigorous about prioritizing.An Effective Collaborator. You are a team player. Nothing is beneath or above you. You are quick to lend a hand or two! You can earn influence without authority and naturally seek to support both small projects and significant strategic goals. You can easily gain trust from staff and colleagues and are known for being supportive. You convey information clearly, listen actively, and can collaborate with team members. You're not afraid to ask questions or ask for help.A Critical Thinker. Strong capacity to consider multiple perspectives, to be objective and open to learning from others and adjusting your views based on new information, to pivot and respond to emerging needs, and to lead through organizational changes. Your responsibilities as the Facility Manager will include:Areas of Responsibility, Evaluation, and Essential Functions:Facilities – Responsible for the maintenance, repair, and optimization (MRO) of Food Share-owned physical buildings, mechanical systems, vehicles, equipment, and grounds - ensuring safe and operable condition.Manages service contracts and vendor relationships under the facilities team's scope in accordance with Food Share values, performance expectations, and budgetary requirements. Continually assesses the condition of and adequately maintains the electrical, HVAC, plumbing, and other essential facilities and equipment. Performs capital asset planning, budgeting, and replacement in collaboration with the Director of Operations.Provides guidance and training for staff assisting with daily facility maintenance, janitorial cleaning, and facility repairs.Partner with the senior manager of warehouse operations to develop and maintain an effective system for cleaning, repairing, and maintaining facilities and equipment.Tracks, organizes, and provides timely follow-up for regularly maintaining the Food Share facilities, equipment, and fleet vehicles.Participates with Leadership in long-term facility planning and manages capital improvement projects, planning and coordinating construction activities to minimize impact on operations and achieve project goals.Supports facility needs at multiple Food Share locations, including AWARE Food Bank in Woodburn, Iskam Mek Mek Haws in Grand Ronde, and the Youth Farm in Northeast Salem. Assist with building maintenance, vendor relationships and project scheduling at these locations. Frequent travel to offsite locations required.Safety & Security – Ensure facility inspections, certificates, and licenses are current and are properly filed or posted.Participates actively in the Food Share Safety Committee and works with other employees to ensure a safe work environment through training, education, and drills.Monitors and responds to security concerns and trains new and existing staff on using the security system. Maintains records of staff security codes, building keys, and FOB system assignments.Supports the Director of Finance, Director of People and Culture, and Director of Operations in analyzing and mitigating risk related to the work environment. Ensure accidents are properly reported and tracked. Adjust practices to learn from accidents.Supports the Warehouse Manager in monitoring food safety across the organization. Ensures food is stored and handled correctly and in accordance with Feeding America, USDA, and all applicable laws and regulations.About Marion Polk Food Share We are the regional food bank bringing people together to end hunger and its root causes in Marion and Polk Counties. Support from our local community makes it possible for the Food Share to collect and distribute nutritious food for children, adults, and seniors through more than 100 partner programs, including food pantries, meal sites, and home-delivered meals, and to carry out programs to address the root causes of hunger. At the Food Share, our commitment is to: Treat all people as our neighbors. Encourage creativity and be willing to take risks. Listen first and seek to understand. Focus on shared goals. Celebrate diversity, ensure dignity, and act equitably. Remote work is not possible for this position.The Food Share provides essential services to our neighbors in Marion and Polk counties. As a result, all Food Share employees may be asked to report to work during local public health, weather, or other environmental emergencies. More on Compensation: The Food Share provides all employees with the following benefits: Competitive pay 12 paid holidays each year Earned vacation and sick leave Employee Assistance Program 401K retirement contributions The employee in this regular, full-time position is also eligible to receive a comprehensive benefits package that includes: Contributions toward Medical, Vision, and Dental Insurance for employee and dependents.Employer-paid Disability, Life Insurance, and AD&D Insurance.To perform this job successfully, an individual must be able to satisfactorily perform each essential function and physical demand, with or without reasonable accommodation.EOE. All candidates will need:3-5 years of experience with basic carpentry, plumbing, and electrical repairs, as well as experience in maintaining warehouse equipment and fleet. Building management and other professional association certifications.Prior experience or certifications in safety training and in maintaining a safe work environment, such as OSHA General Industry and/or Industrial Ergonomics certifications.Experience regularly working with software such as HRIS, ticketing systems, Microsoft Office Suite, or inventory systems.Prior experience negotiating contracts for projects and services, demonstrated project management or construction project management certification. Technical background via education or on-the-job experience in building systems.Experience/ability to develop training programs and train team members on core job responsibilities. Experience in the non-profit sector. Must pass pre-employment drug screen (excluding THC) and full background check, including eligibility to work with vulnerable populations. Must pass a driving record check and be insurable through Marion-Polk Food Share's vehicle insurance policy.The most competitive / strongest candidates will possess a combination of the following background, skills, experience, and knowledge. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. At least 4 years of relevant experience, preferably in a food facility.Flexible and adaptable to a fluid and dynamic environment, and brings a positive, can-do attitude to daily work challenges.Prioritizes customer service and collaboration and can balance competing work demands with composure and accountability for results.Ability to integrate and document processes into standard operating procedures.Ability to solve problems, manage multiple priorities, and move complex projects forward while ensuring baseline work is covered.Ability to establish and maintain effective working relationships with diverse stakeholders, to work independently, and to work effectively as part of a team.Able to work well under pressure with frequent interruptions and shifting priorities.Able to exercise sound judgment.A valid Oregon driver's license and auto insurance are required.Must maintain insurability under the Food Share auto insurer.Able to work a flexible schedule as needed to respond to the needs of the Food Share facility in response to weather, emergency, and disaster events, including on weekends and nights.Commitment to engagement in diversity, equity, and inclusion work.Care and concern about food insecurity in our community and a desire to make a difference. Job Conditions: Work may be performed standing, kneeling, bending, or sitting for prolonged periods of time. Work may be performed at a workstation, outside, or in a warehouse environment. Will frequently lift, push, move, and carry objects more than 50 pounds. Work is subject to varying indoor and outdoor temperatures and road and walkway surfaces in all seasons. May work or travel out of the local area and work outside normal working hours, such as evenings and weekends, on occasion. Work more than 40 hours per week during peak business periods may occasionally be required. PI256226839 Apply