Office Manager

Reports to: [Director/VP of Operations]

Job Overview:

Seeking a detail-oriented Office Manager to oversee daily operations, coordinate administrative functions, and maintain an efficient workplace environment. The ideal candidate will combine excellent organizational skills with a proactive approach to office management.

Key Responsibilities:

- Manage office operations including supply procurement, indirect spend vendor relationships, and facility maintenance and planning.

- Coordinate administrative workflows and implement efficient systems and procedures

- Mange office budget, assist Accounting team with basic bookkeeping duties (15 hrs a week) ?

- Manage Office 365 shared calendar and coordinate meetings and team events

- Act as the primary point of contact for facility-related issues

- Ensure compliance with safety regulations and office policies

- Manage reception area and coordinate visitor access

- Support HR functions including onboarding, documentation, and employee records

Required Qualifications:

- 3+ years of office management or administrative leadership experience

- Proficiency in Microsoft Office Suite and office management software

- Strong organizational and multitasking abilities

- Excellent written and verbal communication skills

- Problem-solving mindset with attention to detail

- Experience in budget management and vendor relations

Preferred Qualifications:

- Experience with HR processes and procedures

- Knowledge of accounting software and financial reporting

- Project management experience

Benefits:

- Competitive salary

- Health, dental, and vision insurance

- Paid time off and holidays

- 401(k) with company match

- Professional development opportunities

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