Facilities and Fleet Manager
Food for People, the Food Bank for Humboldt County, is looking for an outgoing individual, who works well independently and as part of a team, to fill the new position of Facilities and Fleet Manager. The individual hired will be responsible for ensuring proper maintenance of all warehouse and office facilities as well as the fleet vehicles and warehouse equipment. The Facilities and Fleet Manager will secure service contracts as well as perform routine maintenance and repairs. This position will play a lead role in maintaining facility and equipment compliance with safety regulations and will participate on the Safety Team to identify risk prevention opportunities for staff, volunteers, and clients.
The position will average 20-25 hours/week, Monday through Friday, and pays $22-25 per hour, depending on experience. This position requires a fixed schedule, but there is flexibility in determining the specific hours for that schedule. We also provide paid sick, vacation, holiday, and cell phone stipend. Optional participation in the CalSavers Retirement Savings Program is available. A valid California driver's license and clean driving record are required for this position along with experience driving large trucks (14 to 20-foot bobtail trucks) and forklifts.
Please review the attached job description and qualifications. If you are interested in applying, applications must include:
Cover letter that tells us about you, the passions, interests, and experience that would make you a great fit, and how you meet the qualifications listed below
Résumé
Completed Food for People application available on our website at http://foodforpeople.org/jobs
At least three recent professional references and two personal references
Position is open until filled. Interviews will be scheduled with selected candidates.
Application packets can be submitted by emailing to hrteam {at} foodforpeople.org or in person at 307 W. 14th Street, Eureka, CA.
Job Summary: The Facilities and Fleet Manager oversees and ensures maintenance of the building facility, including equipment, building integrity, security, and cleanliness of all sites. The Facilities and Fleet Manager will work with the Operations Manager, Bookkeeper/Business Resources Manager, and Executive Director to negotiate service contracts and schedule necessary inspections and repairs of equipment, buildings, and vehicles. The Facilities and Fleet Manager works with Food for People’s safety and emergency response team, which includes supporting the planning and implementation of Safety, Emergency Preparedness & Response, and Ergonomic programs.
Essential Duties and Responsibilities: The Facilities and Fleet Manager’s duties include but are not limited to:
Facilities
1. Responsible for maintaining the operating condition of buildings(s); ground(s); heating, cooling, and ventilation systems; refrigeration; electrical; plumbing; and indoor and outdoor lighting.
2. Maintains accurate inventory and documentation of building systems, equipment, and preventive maintenance required and completed.
3. Inspects HVAC air filter(s) monthly to determine replacement.
4. Works with Business Resources Manager to keep security and fire alarm systems in good working order.
5. Analyzes and solves technical maintenance problems.
6. At seasonal time change, changes time on all common area clocks, and makes adjustments to heating/cooling systems.
7. Performs simple repairs, or oversees satisfactory completion of repairs, by utilizing knowledge of fundamental mechanical, electrical, carpentry, plumbing, and heating/cooling/ventilation equipment skills.
8. Assists with managing contracts for building vendor services, including but not limited to heating/cooling, refrigeration, security, janitorial, and grounds.
9. Maintains emergency power system; performing required test runs.
10. Ensures photovoltaic system is in good working order.
11. Manages all monitoring and reporting requirements for permitted activities.
12. Ensures that facilities meet applicable laws, standards, and Health Department and OSHA compliance.
13. Performs periodic inspections of facilities and grounds for safety, security, and cleanliness.
Equipment and Fleet
1. Oversees maintenance and repair of essential warehouse equipment, including but not limited to forklifts, pallet jacks (electric and manual), scales, dock leveler, etc.
2. Oversees maintenance and repair of the trucks and vans in FFP’s fleet, including lift gates, refrigeration equipment, and refrigeration plug-in components.
3. Ensures registration stickers are placed and registration/insurance/mileage logs/Renner cards/incident reports/Pre-trip Vehicle Inspection Forms are in each vehicle
4. Oversees maintenance and schedules inspection of vertical platform lift.
5. Schedules regular maintenance and repairs in coordination with the Operations Manager.
6. Manage CA Clean Truck regulations, inspections and reporting (CARB compliance)
7. Works with Operations Manager to ensure all vehicles are equipped with first aid kits, safety equipment, and emergency supplies.
Safety
Works with Safety & Response Team to:
1. Formulate and suggest work safety standards, including risk prevention areas such as hazardous materials exposure, forklifting, accidents, fires, or other potentially unsafe conditions.
2. Conduct investigations of accidents and suggest preventive solutions.
3. Conduct safety inspections for all physical locations affiliated with Food for People.
4. Coordinate corrective actions necessary to comply with OSHA/Cal OSHA requirements.
5. Meet compliance and reporting requirements of federal or state regulations.
6. Assist with or develop special safety-related training.
Emergency and Disaster Response
Food for People provides support prior to and following natural disasters and declared emergencies in conjunction with government and tribal agencies and community partners. In addition to daily operations, employees play a critical role in helping individuals, families, and communities with food access during disasters. To support these efforts employees are expected to:
1. Participate in disaster/emergency preparedness projects.
2. Promote emergency preparedness strategies and best practices.
3. Participate in emergency operations, logistics, planning, or administrative functions.
4. Develop and nourish key relationships with community partners.
Miscellaneous
1. Develops and maintains current knowledge of industry trends and innovations, including OSHA/Cal OSHA standards, and collaborates with management in its interpretation.
2. Follows safe work practices and uses good body mechanics.
3. Assists with special projects and other duties, as needed.
Compliance and Reporting Responsibilities
The Facilities and Fleet Manager plays an important role in the organization’s compliance with local, state, and federal regulations specific to USDA and state food programs, Health Department, and Feeding America, requiring the following:
1. Ensures that the facility meets established cleanliness standards for the safe storage and handling of food products.
2. Works with the Operations Manager to ensure that the necessary cleaning equipment and supplies are readily available, including sanitizer buckets and test strips, and that staff know how to use them appropriately.
3. Oversees pest control in coordination with contracted pest control services. Conducts regular examination of facilities for signs of permeability.
4. Ensures that all cleaning and chemical agents are stored safely and away from food and that MSDS documentation for them is on-site according to regulation.
5. Assists the Operations Manager in preparing for compliance monitoring by outside agencies.
6. Assists with preparing reports required for agency and funding entities, as needed.
Organizational Responsibilities:
1. Facilitates and coordinates regular Facilities and Fleet Team meetings.
2. Attends and participates in relevant staff, management, and/or board and committee meetings.
3. Participates in staff development activities/trainings as needed to complete job duties or as required by the Executive Director.
4. Handles all issues and correspondence in a professional, courteous, and timely manner.
5. Portrays and promotes all departments and locations of the organization in a positive manner.
6. Responsible for developing and maintaining positive, effective working relationships with fellow staff, volunteers, and board members.
7. Demonstrates open, honest, and direct communication for promotion of a positive and supportive work environment.
8. Demonstrates positive behavioral characteristics such as initiative, cooperation, adaptability, dependability, and flexibility.
9. Demonstrates the ability to work with a variety of belief systems and respect individual choices, identities, and lifestyles.
10. Adapts quickly and reacts positively to business needs and changes in strategies.
11. Assists with special projects and other duties as assigned.
12. Reports on-site for scheduled days and hours.
13. Demonstrates positive behavioral characteristics such as initiative, cooperation, adaptability, dependability, and flexibility.
14. Demonstrates open, honest, and direct communication for promotion of a positive and supportive work environment.
15. Demonstrates the ability to work with a variety of belief systems and respect individual choices and identities.
16. Adapts quickly and reacts positively to the organization’s needs and changes in strategies.
Record Keeping Responsibilities:
1. Submits time sheets, mileage sheets, expense reports, and other required documentation in accordance with Food for People requirements and in a timely fashion.
2. Works with management to create Facilities Manager procedures manuals and maintenance schedules.
3. Regularly updates Facilities Manager procedures manuals and maintenance schedules.
4. Maintains all computerized and hard copy program data collection records.
Qualifications:
Must possess a combination of education, experience, skills, and abilities necessary to carry out the job, including but not limited to the following:
Five years demonstrated facilities operations experience.
Excellent computer skills, including proficiency in Microsoft applications and spreadsheets.
Ability to read, analyze, and interpret complex reports, documents, technical manuals, and regulations including blueprints, product instructions, technical procedures, and industry safety regulations.
Knowledge of manage CA Clean Truck regulations, inspections and reporting (CARB compliance)
Experience with, security systems, and access device control systems.
Demonstrates excellent interpersonal communication skills, written and verbal, in addition to problem-solving skills and leadership qualities.
Valid driver’s license, proof of acceptable automobile insurance coverage, and reliable transportation.
Reliable mobile phone with plan that provides good local coverage. (FFP provides monthly stipend).
Ability to work with sensitivity and without discrimination towards people of diverse cultures, races/ethnicity, socio-economic positions, ages, religions, genders, physical/mental challenges/disabilities, and sexual orientations.
Ability to show initiative and share decision-making with co-workers.
Ability to work in a team-oriented environment.
Demonstrate and encourage a professional and positive attitude in all job-related activities.
Strong interpersonal and communication skills.
Ability to think creatively and strategically.
Demonstrated ability to meet deadlines.
Occasionally reaching, stooping, bending, kneeling, climbing ladders, climbing stairs, working at heights, and lifting items weighing 70 pounds or less.