Bookkeeper/ Admin Assistant Position Available

Position: Part-Time Bookkeeper with Administrative Assistant Experience

Position Summary:

We are seeking a detail-oriented and proactive Administrative Assistant with a strong background inbookkeepingto join our team. This role is essential in supporting the office's daily operations, managing financial tasks, and providing personal assistance to the company leadership. If you are organized, resourceful, and thrive in a dynamic environment, we’d love to hear from you!

Key Responsibilities:

1. Administrative Support:

- May answer and direct phone calls, primarily to the sales team, while logging inquiries into the system.

- Coordinate office events, such as holiday lunches and team gatherings.

- Take initiative with day-to-day office needs and tasks.

- Manage and maintain office supplies, ensuring inventory levels are adequate and orders are placed as needed.

- Act as the point of contact for external vendors and service providers.

2. Bookkeeping Duties:

- Manage accounts payable and accounts receivable processes.

- Maintain accurate financial records and assist with reports as needed.

- Review, verify, and process invoices for accuracy and completeness.

- Match invoices with purchase orders and receipts to ensure proper approvals.

- Maintain vendor files, ensuring all records are accurate and up-to-date.

- Respond to vendor inquiries regarding payment status and other related concerns.

- Generate and send invoices to clients promptly and accurately.

- Monitor customer accounts for overdue payments and send follow-up reminders.

- Post payments received via checks, ACH, or credit card to the accounting system.

- Work with customers to resolve billing discrepancies and disputes in a professional and timely fashion.

- Process and record refunds or account adjustments as necessary.

3. Personal Assistance:

- Handle personal requests and tasks for company leadership efficiently and discreetly.

- Provide administrative support for company leadership’s other business ventures, ensuring tasks and communications are handled efficiently.

- Maintain organized records and documentation for all entities managed by the CEO.

Qualifications:

- Proven experience as an administrative assistant, bookkeeping, accounting, or similar role.

- Bookkeeping experience is required, with proficiency in QuickBooks.

- Experience in Google Suite and Monday.com is preferred.

- Strong organizational and multitasking skills.

- Excellent written and verbal communication abilities.

- Ability to handle sensitive information with discretion.

Hours:

7-12 M-F

How to Apply:

Respond to this listing with your resume including your contact information as well as a short paragraph on why you might be a good fit for this position.