Assistant Director Administration

Salary:$86,745 - $104,094Work Hours:Monday - Friday, 8:00 A.M. - 4:30 P.M. (EST)

Hours may vary due to work assignments, or projects.Work Location:455 Moccasin Bend RoadFLSA Status:This is anExemptposition.Department:WastewaterSUMMARY:The incumbent is responsible for effectively assisting in leading and managing all assigned operational work groups under the supervision of the Director of Administration - Wastewater. Plans and directs the operations of the assigned work groups to ensure division goals and objectives are accomplished. Coordinates teams to manage work, address problems, set priorities, implement training programs, and adhere to Standard Operating Procedures with guidance from the Director of Administration. Holds primary responsibility for the effective implementation, review and amendment of safety policies and procedures in his/her assigned work groups. Work is performed under administrative review working with a high degree of initiative and judgment. May stand-in for Director of Administration - Wastewater when required.SERIES LEVEL:

The Assistant Director for Administration is a stand-alone position.ESSENTIAL FUNCTIONS:

(The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)Manages staff, to include prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained appropriately; ensuring employees follow policies and procedures as required by the City Employee Instruction Guide, maintaining a healthy and safe working environment and making hiring, termination, and disciplinary recommendations.Manages the day-to-day activities of applicable division work groups which includes planning, coordinating, administering and evaluating programs, projects, processes, procedures, systems and standards.Communicates and collaborates with internal departments, external consultants, vendors, external agencies, regulatory officials and/or other interested parties to coordinate work activities, exchange information and resolve problems.Facilitates collaborative and innovative problem solving and decision-making process to address operational circumstances or operational issues. Serve on the Wastewater Management Team to ensure the execution of division mission and strategic plans and may act on behalf of the Director of Administration as requested.May represent the City and/or the Regional Wastewater System at a variety of internal and/or external meetings, public events, training sessions, on committees, and/or other related events or groups in order to receive and/or convey information pertaining to City policy, projects or programs. This may include managing the departments items on the City Council agenda and working with City and departmental staff on external communications with citizens and the news media.May prepare, review, interpret and analyze a variety of information, data and reports; makes recommendations based on findings; communicates pertinent information to internal and external parties.May prepare resolutions and ordinances, requests for proposal, MOUs, and other documentation.Assists with developing and administering the division budget; may provide overall fiscal oversight to division-wide budget, including procurement and budget policies and procedures, approvals of requisitions and change orders, etc. May approve expenditures; review financial statements. May proposes an annual budget ordinance that includes (when required) annual rate and fee increases. May lead financial planning to ensure the short and long term fiscal health of the utility and enterprise fund. May serve as staff lead for engagement with s ate and federal officials regarding state and federal utility loan programs, including SRF and WIFIA.May work with consultants, and develop and oversee the annual capital budget and program.May direct and oversee the day to day activities and operations of the following utility work areas: Sewer billing; Blanket contracts, procurement, invoicing, requisitioning; Capital contracts, procurement, invoicing, and requisitioning; Division payroll functions; Warehouse services, including asset management, procurement and storage of equipment, parts, and other supplies; Budget, both operating and capital; Work Order management.May direct and manage subordinate wastewater utility staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations. Approves leave requests.May perform departmental leadership duties, including assisting with developing policies, operating procedures, rules, regulations, and work methods, and makes recommendations for their improvement. Formulates long- and short-range goals and objectives for better operating efficiency. Evaluates staff procedures on a continuous basis; recommends and implements improvements where necessary. Interprets rules, policies, and procedures for staff members.May drive and support continuous improvement activities related to safety, quality, and cost.May represent the City of Chattanoogas interests towards suppliers and contractors.May compile and provide reports related to areas of responsibility.May cooperate and collaborate with groups and individuals across all departments and divisions, and other service units with focus on achieving optimal results/solutions.