Human Resource Consultant 1

Priority Review of applications will take place on February 1, 2025. Please view the entire post at https://www.schooljobs.com/careers/spscc/jobs/4755174/human-resource-consultant-1

South Puget Sound Community College (SPSCC) seeks a highly motivated and qualified individual for the position of Human Resource Consultant 1 to support the Human Resource department. This position represents the College, the Human Resources Office, and the other administrative offices in a professional manner, maintaining confidence and projecting a positive image to applicants, students, faculty members, co-workers, and members of the community. This position coordinates onboarding and is the first point of contact for all new employees and the general public. Excellent customer service and prompt responses are required to establish good working relationships internally and externally.

South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti racist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.

What You'll Do

Duty: New Employee Processing

Tasks include:

Eligibility verification of all new employees

Verify incoming Personnel Action Forms (PAF) for accuracy and completeness

Contact new employees to explain the process and requirements for verifying employment eligibility

Verify eligibility for employment on or before date of hire on Form I-9 in compliance with federal rules and regulations

Review forms (W-4, direct deposit, retirement reporting, etc. for all new employees (all new hire paperwork)

Track and record sexual misconduct screening for all part-time hourly employees and adjunct faculty using Excel tracking database

Order background checks in NEOGOV for all part time employees and adjunct faculty

Enter all new employees, student employees and volunteers into HR/Payroll Information system (ctcLink) in a timely manner

Enter and maintain employee data in the HR/Payroll information system (ctcLink) within 2 days of completing hiring paperwork

Send employee ID and required trainings email to all new employees and supervisors the day after input

Notify Student Employment of all student employees entered daily

Coordinate receiving transcripts from new hires and follow up with outstanding

requests

Correspond with IT Services regarding new employees

Create IT ticket for each new hire or rehired and entered employee for all part time hourly, part time faculty (Adjunct) employees

Work closely with Student Employment, supervisors, and student employees to verify paperwork is completed correctly

Verify volunteer information is submitted correctly, explain the process and timesheet requirements

Duty: ctcLink Data Maintenance

Tasks include:

Maintain employee data including combo code changes, supervisory changes, and changes to existing employee data as needed

Run new hire query bi-weekly to capture employee’s needing their primary email address updated in the system

Work closely with Instruction office Budget Manager and Program Specialist to make corrections to adjunct records for contract processing

Communicate and help IT with employee data related questions in relation to the directory and other information systems that feed from ctcLink data

Work closely with the Corporate and Continuing Education Program at Lacey campus in making corrections to non-credit instructor records for contract processing

Duty: Adjunct Faculty Benefit Coordination

Tasks include:

Quarterly review of benefit eligibility

Adjunct faculty onboarding

Coordination of benefits with other colleges

Duty: Reception & General Office Support

Tasks include:

Serve as receptionist for the Human Resource Office: answer main office phone line, answer questions, and assist the public and employees. Respond to inquiries from employees, managers and members of the public; assess client needs, identify and evaluates options, and recommends courses of action

Provide clerical, technical, and scheduling support to all areas of human resources as needed

Open, sort and distribute mail for the Human Resources office daily

File documents in employee files; including but not limited to adjunct faculty and staff, contracts, correspondence, etc.

Ensure personnel data and other confidential information is handled sensitively and kept secure

Perform complex computer tasks, such as merging and sorting, data entry, and developing and maintaining spreadsheets and database files including: composing and editing correspondence, emails and reports, preparing labels and files

Order office supplies

Duty: Manage Professional Development Funds and Training Systems

Tasks include:

Maintain databases and employee training data using Excel and Get Inclusive software

Collect department new hire checklists and training certifications; log completed trainings in excel training database

Enroll employees for training and process employee development program requests through CCE

Maintain P-Card expenditure records for Professional Development accounts, balancing to

monthly invoices

Maintain budget expenditure records for Professional Development Funds, balancing monthly budget reports

Prepare A19s and purchase requests to pay employee tuition reimbursements upon completion or courses

Duty: Manage HR Purchasing, Budget, & Track Expenditures

Maintain P-Card and Foundation card expenditure records for HR, balancing to monthly invoices, reconciled in the ctcLink system

Maintain budget expenditure log for HR budget

Enter purchase requests into ctcLink Procurement Database for annual blanket and monthly purchase orders

Duty: Annual duties and other duties as assigned

Tasks include:

Perform website changes and content edits

Annual coaching contracts

Annual Whistleblower notification

Annual organizational chart coordinator

Qualifications You Possess

Minimum Qualifications

A Bachelor’s degree with focus on business, human resources, social or organizational behavioral sciences, or related field OR equivalent education/experience.

Strong organizational skills, ability to work independently and prioritize multiple tasks

Preferred Qualifications

2 years of experience in a broad-based HR role

Experience using ctcLink (PeopleSoft, HRIS) and NeoGov (ATS)

Advanced experience with computers and software applications, specifically MS Office suite: Outlook, Word, Excel, PowerPoint, and Access