Administrative Assistant (Resource Center)

Administrative Assistant (Resource Center)Job DetailsJob LocationResource Center - New York, NY Position TypeFull Time Salary Range$37,687.53 - $42,398.47 Salary/year Job Shift9:00am to 5:00pm DescriptionOrganization Overview: The Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-established Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City’s leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults through-out Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families.Program Description:Goddard Riverside’s Manhattanville (MNVL) Resource Center is a social service hub located in West Harlem in the Manhattanville NYCHA development, and which exclusively serves its residents. The MNVL Resource Center helps low-income individuals and families access and receive entitlements, benefits and resources. The MNVL Resource Center also offers an array of services including but not limited to, benefits screening, financial counseling, legal consultation and referrals to support services in the community and citywide.Position Summary:The Administrative Assistant provides administrative and clerical support to the Program Director and MNVL Resource Center staff.Schedule:Monday-Friday 9:00am-5:00pmSalary Range:$37,687.53 - $42,398.47Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate’s number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account.Roles, Responsibilities, and Essential DutiesRole, Responsibilities, and Essential Duties:

Greet and announce clients, visitors and guests while maintaining front desk coverage

Perform clerical duties as assigned by Program Director

Answer general questions related to program services, with accurate information

Maintain calendars for scheduling of clients’ appointments

Review database for client information prior to visits with service providers

Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents

Monitor inventory of office supplies

Accept and sign for deliveries

Attend weekly supervision, staff meetings and training programs as needed; write up and distribute meeting minutes.

Code and submit financial material according to established fiscal procedures

Assist in coordination of the program interns’ daily activities, schedule and maintain interns’ calendar of events for various projects needed to complete their internship

Ability to communicate information clearly, correctly and professionally, both verbal and written

Able to maintain an organized and professional reception area

Other duties as assigned

Qualifications/Educational Requirements

High School Diploma required, Associates or some college preferred

Must be fluent in written and spoken Spanish

Skills, Knowledge, and Abilities:

Excellent interpersonal skills and communication skills

Keen attention to detail and ability to multi-task

Computer skills: to perform this job successfully, an individual should have/be:

Knowledge of Microsoft Office Suite of programs

Able to use or learn electronic databases such as Intacct, Single Stop or any additional software

Physical Requirements:

Frequent computer use

Ability to lift 30lbs

Work Environment

Work site is located in West Harlem in the Manhattanville NYCHA development

Weekly onsite work expected

We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations.Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law.The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job related task other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.