Facilities and Security Representative

POSITION PURPOSE: Provide confidential administrative support to the

Facilities and Security Manager and Human Resources Manager. Assist in

managing and maintaining physical security policies, facility

maintenance, safety programs, and security training, while also

supporting HR administrative tasks, such as HR inventory management and

employee recognition programs. Act as the first point of contact for all

visitors at our corporate office (WHQ), ensuring they feel welcome and

valued. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 70% Facility Security

and Maintenance Maintain a welcoming and professional image for visitors

at WHQ, ensuring they are accurately directed to the appropriate

individual or department. Help develop, update and maintain physical

security policies for the Credit Union. Coordinate with physical

security vendors to update, repair and install physical security

equipment. Under the guidance of the Facilities and Security manager,

provide consultation and direction related to physical security

exposures to the Credit Union. Assist in coordinating all physical

security and emergency related functions for all Credit Union facilities

including maintaining rapport with federal and state law enforcement

agencies. With the Facilities and Security Manager, conduct physical

security training at new employee orientation, robbery training and

branch alarm checks. Participate in Safety Committee meetings on a

regular basis and work to resolve issues raised by the committee in a

manner consistent with Credit Union policy. Provide a safe and inviting

environment for employees and members. Under the direction of the

Facilities Manager schedule Credit Union facilities maintenance and

repairs for all CWCU locations. Resolve equipment, furniture and space

issues, ensuring the safety, productivity, efficiency and success of

Credit Union operations. 30% HR Administrative Support Manage the

inventory and procurement of printed materials and Credit Union

supplies, ensuring optimal stock levels. Conduct research and price

comparisons to secure the best value while overseeing the supply

ordering accounts. Coordinate and manage inventory for employee business

cards, name tags, anniversary and birthday cards, and logo wear. Assist

with onboarding preparation. Order and maintain supplies for orientation

swag and other onboarding needs. Process and distribute incoming and

outgoing mail, including managing returned mail and address updates.

Receive, log and deliver parcels, Maintain and order Credit Union office

supplies, ensuring cost-effectiveness and quality. Support Branch

Managers and other leaders who are responsible for supplies in their

departments. Support event preparation, including volunteer activities

and community involvement initiatives. Conduct research for special

assignments. Assist with the coordination and monitoring, and invoicing

of room rentals. Maintain visitor waiting area, mailroom and supply room

to ensure orderly appearance.