Clerical- Audi West Houston

Purpose:Routes vehicle transactions and ensures the proper completion of related documentation through the accounting office.

Duties and Responsibilities:·    Posts sales transactions to accounting records such as worksheets, ledgers and computer files.    Reconciles office records with those of the sales department.    Accounts for all deal paperwork, tracks down missing documentation, signs off on Billing Clerk checklist.    Prepares a daily report of contracts, vehicle receivables due, and proceeds.    Computes commission vouchers based on final documentation.    Keeps abreast of factory sales programs and ensures proper credits to accounts.    Issues pay-off to appropriate financial institution for retail trade-ins.    Issues pay-off to appropriate financial institution for lease returns.    Issues refund checks to guests if incorrectly billed for vehicle.    Post funding notices to deal.    Set up auto insurance through vendor if guest does not have current coverage.    Compiles reports as requested.    Maintains a professional appearance.    Realize that the company’s business is built on guest satisfaction and devote himself/herself to guaranteeing satisfaction to customers.    Determine management, production and quality requirements by asking questions and listening.    Attend company meetings.    Maintain a follow-up system that encourages follow through with assigned projects.    Maintain current knowledge and familiarity with new products, features, accessories, etc., and their benefits.    Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.    Report to office manager regarding objectives, planned activities, reviews and analyses.    Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.    Understand the terminology of the business and keep abreast of technology changes in the product.    Know and understand the federal, state and local requirements which govern the company’s business.    Follow directions from a supervisor.    Understand and follow work rules and procedures.    Accept constructive criticism.    Interact well with others and be a positive influence on associate morale.    Must sign voluntarily the company’s non-disclosure and confidentiality agreement and be able to be faithful to its provisions.    Must be willing and able to assign or offer to assign to the company any invention that you develop.