Executive Assistant

Reputable construction management company in the Malibu area seeking to hire an Executive Assistant Full - Time or Part -Time. Must have reliable transportation and the ability to commute to Malibu. Working from home part-time may be an option for the right person. Hours of operation is from Monday-Friday 8am-4PM.

Duties Include:

-Provide administrative support to project manager(s), Owner, and other construction management staff

-Answer incoming phone calls and respond to emails in a professional way

-Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs

-Prepare forms such as change orders, Insurance forms, purchase orders, service agreements, and subcontracts

-Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested

-Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team and owner.

Qualifications:

-Familiar with Quickbooks - not required but ideal

-High school diploma is required - additional college such as an associate’s degree or bachelor’s degree is very valuable

-3 years of experience of administrative experience is needed - previous administrative duties in a construction office is ideal

-Familiarity with the construction industry is desired, but not required

-Excellent time management, organization, and communication skills are needed

-Proficient in computer skills, especially MS Office (Word, Excel, and Powerpoint)

Please email your resume to the attached email for consideration.