Client Services Admin Assistant
About Us
USA Corporate Services Inc has been a trusted provider of company formation services for over 40 years. Based in Great Neck, NY, our professional yet low-key culture supports a fast-paced environment where attention to detail and team collaboration thrive. We assist businesses in navigating complex corporate requirements with efficiency and precision.
Position Overview
As an Administrative Assistant, you will play a vital role in ensuring smooth and efficient operations by managing records, preparing filings, and supporting clients with their administrative needs. This position requires a proactive, detail-oriented professional who enjoys solving problems and delivering exceptional service.
Key Responsibilities
Maintain Records: Input, update, and organize records for companies we set up and manage.
Prepare Corporate Filings: Draft and submit various filings with the State of New York and other states.
Invoice Preparation: Create invoices for company formations and annual services.
Legal Advertising: Arrange legal advertisements for LLC formations in New York State.
Annual Reporting: Contact and assist clients with filing annual reports in states like Delaware and California.
Mail Processing: Receive, process, and forward client mail as needed.
Team Support: Provide clerical and administrative support to co-workers.
Customer Assistance: Answer phone inquiries and provide exceptional customer service.
Qualifications
Education: High school diploma, GED, or equivalent.
Eligibility: Must be at least 18 years old and authorized to work in the U.S. under the Immigration Reform and Control Act of 1986.
Desired Skills and Attributes
Highly detail-oriented and accurate, especially in spelling and filing.
Proactive problem-solver with a focus on resolving tasks efficiently.
Team player who can also work independently.
Enjoys staying up to date with new procedures and industry standards.
Compensation
Starting salary: $50,000 - $60,000, commensurate with industry experience and professional expertise.
Why Join Us?
Join a respected company with a history of excellence. You'll work in a supportive team environment where your contributions make a tangible impact on the success of our clients.