27 Jan
Administrative Assistant/Office Manager
New York, Buffalo , 14201 Buffalo USA

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities with Office Manager as an option for qualified candidates.

Responsibilities:

Calendar Management: scheduling, printing daily job reports, and confirmation calling

Communications Management: answering phone calls, greeting visitors, monitoring email, and handling incoming/outgoing mail and shipments

Document Handling: maintaining filing systems with an emphasis on daily filing, managing contact database, maintaining customer information, and employee lists, and scanning

Data Entry: Entering received payments, running credit cards, sending invoices electronically or via US Mail

Assisting with HR: tasks include payroll, benefits, and employee onboarding

while maintaining an organized, clean office environment and performing other administrative tasks to ensure the smooth operation of the office, requiring strong organizational, communication, and time management skills.

Skills:

Office Experience a Must

Working knowledge of office equipment

Excellent organizational skills

Superb written and verbal communication skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with Google calendar, docs, and sheets

Accounting & QuickBooks knowledge a plus

Strong time-management skills, ability to work independently, and multitasking ability

Attention to detail and accuracy

Professional demeanor and strong interpersonal skills

Experience developing internal processes and filing systems

Job Types: Full-time, Part-time

Pay: From $19.00 per hour to start

Expected hours: 32+ per week

Flexible, day shift schedule

Work Location: In person


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