Church Administrative Assistant (Part-Time)

About Glades Presbyterian Church:

Glades Presbyterian Church is a small, loving community of Christ that seeks to give God glory, support one another and love our neighbors. Located in the Logger's Run development of West Boca. We are a member of the Presbyterian Church (USA) and the Presbytery of Tropical Florida.

General Description:

The Church Administrative Assistant is a part-time position providing clerical services related to the operation and mission of Glades Presbyterian Church. The Administrative Assistant reports to the Session through their designee. The position is compensated on an hourly basis. The work hours are developed and established jointly with the Session and the employee.

Skills and Qualifications:

Excellent interpersonal and communication skills

Excellent organizational skills

Proficient in standard word processing, spreadsheet and related computer functions

Proficient in web-based communication

Enthusiastic and possess a positive outlook toward others

Willingness to work a flexible schedule

Ability to maintain confidentiality

Responsibilities: (Illustrative Only – May include other duties as required)

The primary responsibilities are to efficiently and confidentially operate the office of Glades Presbyterian Church by supporting the weekly worship activities and assisting the pastor with clerical support.

Daily:

1. Keep an accurate calendar of all activities relating to church life

2. Order office supplies within budget guidelines

3. Answer and address incoming calls promptly and courteously and respond to phone messages

4. Open and distribute mail

5. File church administrative correspondence and records

6. Greet people as they enter the church office and monitor who is on the campus.

7. Serve as the general information center for the entire church

8. Coordinate groups wanting to use the church facilities and send correspondence advising of costs and building use policy

9. Maintain schedule of building use

10. Prepare as needed any funeral or wedding bulletins

11. Maintain and update records of members’ address changes, phone numbers, etc.

12. Assist the Pastor with projects as needed

Weekly:

1. Arrange for and coordinate Pulpit Supply Pastors

2. Prepare for Sunday Worship

Print weekly bulletins

Create Worship Slides

Order worship supplies as needed

3 Prepare supplies for ushers including bulletins, pew envelopes, etc.

4. Issue reminders to all participants of worship leadership; Liturgist, communion servers.

5. Send out welcome letter/packet to new visitors

6. Create with input from others the Weekly Update Email

7. Update website

8. Upload videos as necessary

9. Assist with management of social media accounts.

Annually:

1. Prepare Annual Congregational Meeting booklet

2. Compile, type, print and mail special publications as required (e.g. Special congregational mailings, congregational directories, etc.)

3. Prepare and send annual giving statements.