Mailroom Coordinator

Job Summary

The Mailroom Coordinator plays a crucial role in ensuring efficient and timely handling of all incoming and outgoing mail for J. Fletcher Creamer & Son, Inc. This position is responsible for coordinating the receipt, sorting, and delivery of mail, and collaborating with the Admin Support team to manage various back-office support duties.

Key Responsibilities:

Mail Handling & Distribution:

Deliver and pick up mail from the post office daily.

Sort and distribute incoming mail by departments and employees to ensure timely delivery.

Manage interdepartmental mail and facilitate its delivery accurately and promptly.

Mailroom Operations:

Operate all mailroom equipment, including postage meter machines, folding machines, sorting machines, etc.

Replenish and maintain adequate postage on the postage meter.

Maintain records of receipts, mailing dates, and office machine leasing agreements to ensure smooth operations.

Schedule and coordinate with shredding company to ensure timely and secure disposal of confidential information

Supply Management:

Monitor and stock supplies for both office and café.

Ensure all supplies are adequate and promptly reorder when necessary to avoid disruptions.

Administrative Support:

Collaborate effectively with the Admin Support team and provide support in the event of absence, heavy workload, etc.

Assist with various back-office support duties as needed, ensuring a seamless workflow within the office.

Minimum Qualifications and Required Skills:

High school diploma or equivalent.

0-3 Years experience.

Valid NJ driver's license required.

Previous experience in a mailroom setting or similar environment is preferred.

Strong organizational and time-management skills.

Proficient in operating mailroom machinery and office equipment.

Excellent communication and interpersonal skills.

Ability to work independently and as part of a team.

Detail-oriented and possess problem-solving skills