Senior Coordinator - Project Coordination
Who We AreWSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.comWSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.The WSP USA team is built on a foundation of technical competence, wide-ranging experience and collaborative focus. Our team includes licensed professional mechanical and electrical engineers, certified low voltage system engineers, certified sustainable design engineers, commissioning agents, lighting designers and BIM specialists. WSP approaches each project appreciating that every client and every building is unique, thus requiring our collaborative efforts and integrated design for optimal solutions.WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.The selected candidate must be authorized to work in the United States.This OpportunityWSP USA, an award winning and innovative multi-disciplinary engineering consulting firm, seeks a Commissioning Administrator for our Central Region, supporting the Austin, Dallas and Houston offices. WSP USA works closely with architects and owners from around the world on large, complex projects with a focus on sustainability and energy performance of the built environment.The commissioning administration is responsible for managing and implementing the commissioning process for projects.Your Impact
Maintaining project calendar including project schedules and publishing to project team.
Assist in preparation of any materials required for project pursuit.
Assist in processing contracts and sub-consultant contracts.
Creates project folders electronically and project binders.
Manages quality control of project folders and project binders.
Assist in generating project financial management reports.
Assist in tracking invoices and project payments.
Marketing and business development support.
Staff expense report generation and submission.
Processes monthly reports.
Updates project status sheet weekly.
Organizes weekly Cx meeting to review project status.
Creates and sends monthly Sub Consultant Summary updates.
Prepares and processes Cx documents.
Proofs documents for Cx agents/ technicians.
Creates project portfolio (via PDF) at the end of a project.
General office admin tasks - photocopying, ordering stationery etc.
Who You AreRequired Qualifications
Highschool Diploma
Minimum of (4) years of related experience in administrative support.
MS Office applications, including Word, Excel, Outlook, Power Point and others.
Familiarity with Smartsheet and Bluebeam is an advantage.
Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
Strong computer and typing skills
Self-motivated and flexible to take on new tasks and assist teams.
Strong willingness & eager to learn
Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
Effective communication, organization, collaboration skills with a team-oriented attitude.
Preferred Qualifications
Associate’s Degree preferred
#LI-MQ1About WSPWSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.www.wsp.comWSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.The selected candidate must be authorized to work in the United States.NOTICE TO THIRD PARTY AGENCIES:WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.