Executive Assistant

Job Title: Executive Assistant

Position Type: (Exempt or Non-Exempt): Exempt, Full-time

Reports to: President and Headmaster; Vice President for Academic Affairs

Closing Date: When Filled

Start Date: July 1, 2025

Location: Redmond, WA

Pay Range: $70,000 - $95,000 Dependent on Experience

Benefits for Benefit Eligible Employees:

Employer-Subsidized Medical

Dental and Vision Insurance Available at Employee’s Cost

Employer Paid Life, AD&D, and Long-term Disability Insurance

Paid Leave (Vacation, PTO, Maternity, Paternity)

Employee Assistance Program

Retirement

Professional Development

Tuition Discount

Discounted School Lunches

Costco Membership Reimbursement

Application: ONLY Accepted at https://www.tbcs.org/employment; to view our school profile, go to https://www.tbcs.org/academics/college-advising/school-profile.

Do you find fulfillment in contributing to something larger than yourself, creating a lasting impact? Do you enjoy being part of a Christian community united in a common goal? Do you enjoy making a difference in the lives of students directly in the classroom or through a supporting role? Read on to find out more about our amazing school!

The Bear Creek School is a classical Christian School for preschool – grade 12. We are a nondenominational, private, day school accredited by the Northwest Association of Independent Schools. At The Bear Creek School, a Christian classical education serves as a powerful framework for teaching and inspiring students and introducing them to the great minds, great works, great events, great discoveries, and great art of the centuries. We believe knowledge which endures is worth student attention; we believe studying minds of the past helps us understand and shape our future; we believe wisdom is developed by reflectively considering ideas in light of the Christian worldview. The school’s mission is to provide a high-quality, Christian liberal arts education in a nurturing environment that will enable each student to become the individual God intends. Please see our website, www.tbcs.org, for additional information.

Your Role.

The Bear Creek School is currently seeking to add a member to our team! The Executive Assistant furthers the mission of The Bear Creek School by serving as the first voice of the head of school and Vice President for Academic Affairs offices for internal and external stakeholders in all avenues (in person, phone, email, etc.), including those of a highly confidential nature, and effectively communicates and briefs leadership members on urgent matters. The Executive Assistant is responsible for creating and maintaining an organized workflow in the offices of the President and Headmaster, Vice President for Academic Affairs, and the Board of Trustees.

As a member of The Bear Creek School, you belong to a vibrant preschool - grade 12 community fully committed to the mission of our school.

Why you should work at The Bear Creek School.

Bear Creek is a vibrant community of faculty and staff committed to the mission, offering many ways for students and adults to learn, play, and serve together in an inclusive, caring environment.

At The Bear Creek School, a Christian classical education serves as a powerful framework for teaching and inspiring students. You can support the mission of Bear Creek by joining our student support team!

We are seeking an individual who will:

Provide Administrative Support

Provide administrative support to the President and Headmaster, Vice President for Academic Affairs, and Board of Trustees including:

o Manages all scheduling and coordination of calendars for the President and Headmaster and Vice President for Academic Affairs. This includes keeping President and Headmaster and the Vice President for Academic Affairs on schedule throughout the day and making sure they are prepared for meetings with relevant documents, materials, and planning time.

o Answer, screen, and route phone calls as appropriate.

o Manage and respond to appropriate inquiries of the President and Headmaster on their behalf and represent the President and Headmaster when appropriate.

o Schedule and prepare meeting agenda and packets for the Board of Trustees meetings.

o Maintain database and records of Board of Trustees meeting minutes and resolutions and other governing documents and act as administrator for the online board portal.

o Arrange travel details and conference registration for President and Headmaster and Vice President for Academic Affairs

o Transcribe drafts, proofread, and revise correspondence, memos, agendas, and meeting minutes.

o Maintain various SharePoint sites and document libraries.

o Complete monthly expense/credit card reports for President and Headmaster, the Vice President for Academic Affairs, and Amazon accounts and manage expense reconciliation.

o Coordinate and order gifts on behalf of President and Headmaster and Vice President for Academic Affairs

Manage Projects

Support the President and Headmaster and Vice President for Academic Affairs in the coordination of various projects and activities, including managing actions, setting timelines, assisting with schedule management, and monitoring progress of projects.

Assist with special projects as assigned by the President and Headmaster, Vice President for Academic Affairs, and Chief of Staff

Manage process of updates and reviews to official policy and procedure library

In partnership with the Chief of Staff, coordinate logistics and planning for (including setup planning, meals, technology needs, materials) President and Headmaster Office Events

Plan and support events as needed and assigned by Vice President for Academic Affairs

Other duties as assigned by the President and Headmaster and Vice President for Academic Affairs

Complete Additional Responsibilities

Provide editing and proofreading to other departments as requested by the President and Headmaster and Vice President for Academic Affairs.

Monitor various President and Headmaster and Vice President for Academic Affairs budget allocations.

Manage school uniform program and vendors.

Manage and maintain renewal and users for all Associations/Accreditations/Memberships.

The successful individual in this position will:

Enjoy working in a fast-paced environment.

Take initiative.

Execute tasks independently when needed and work cooperatively with a team regularly.

Required Experience and Education:

3+ years of C-suite level administrative support experience preferred.

Prior experience in a school setting preferred.

Associate’s degree preferred.

High school diploma required.

Work with the school’s integrated data-based software packages.

Flexible and resourceful with strong time-management skills

Expertise with Microsoft Office 365 products, ability to initiate learning, and incorporate new technology as needed.

Currently holds CPR/AED/First Aid Certification (with Epinephrine Auto Injector supplement included) or arrangements made to obtain certification within 90 days of employment start date.

Applicants must be currently authorized to work in the United States for any employer. No sponsorship is available for this position.

It's more than a Job. As a part of our community, you also need to:

Maintain a proactive approach in anticipating the needs of the President and Headmaster and Vice President for Academic Affairs in preparation for and scheduling of all activities.

Serve as a welcoming, discrete, and effective representative of the Head of School's office, which includes greeting guests, supporting the coordination of various special events to honor colleagues, sending sympathy and congratulatory messages and gifts, managing mailings to Trustees, etc.

Positively support the school’s policies and practices and work collaboratively in a professional organization.

Truthful, positive, and purposeful when communicating with others.

Able to use strong written and oral communication skills to transfer thoughts and express ideas.

Flexible and adaptable in dealing with new, different, or changing requirements and discerning what decisions need to be made at executive level.

Maintain confidentiality and security of information.

Hold self and others accountable to accomplish results.

A self-starter, effective in handling multiple concurrent tasks with the ability to manage multiple competing priorities.

Adhere to biblical standards in all areas of conduct.

You must meet the following physical requirements.

Job entails sitting for extended periods of time at a desk in front of a computer.

Limited lifting of 20 pounds or less may be required.

Work in a traditional climate-controlled office environment with occasional visits between campus buildings, requiring exposure to outside elements.

To apply or view all jobs at The Bear Creek School go to https://www.tbcs.org/employment.

Disclaimers

The Bear Creek School is an equal opportunity employer. All employees of The Bear Creek School must agree to carry out their responsibilities in a manner that is consistent with The Bear Creek School’s Mission Statement, Statement of Faith, Employee Handbook, and conduct themselves in a manner consistent with biblical standards.

Offers of employment are contingent on the successful outcome a criminal background check.

The above job posting is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Regular attendance and punctuality are essential functions of all jobs at The Bear Creek School.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who cannot perform the essential functions of the position, even with reasonable accommodations, or who pose a direct threat or significant risk to the health and safety of themselves or other employees and students.