Office Administrative Assistant

At Lucas and Lucas Landscape Architecture, we're celebrating 20 years of creating world-class garden designs for our wonderful clients. Our tight-knit, agile, and creative team is busy, and we're looking for an enthusiastic and organized Office Administrative Assistant to help keep our office running smoothly.

Check us out at https://www.lucas-lucas.com/

Job Summary:

We are seeking a detail-oriented, upbeat, and highly organized Office Administrative Assistant to join our dynamic team. In this role, you'll be leading our office operations, providing essential support across a variety of tasks. If you enjoy keeping things running smoothly, we want to hear from you. Your communication skills, proactive attitude, and team spirit will make you the ultimate office cheerleader.

Key Responsibilities:

· Be the first point of contact for phone calls, messages, and inquiries – handling them with professionalism and a friendly attitude.

· Manage scheduling, meetings, appointments, and travel arrangements.

· Keep our office filing systems organized and up-to-date (both paper and digital).

· Prepare and edit reports, presentations, and correspondence.

· Handle incoming and outgoing mail and packages with efficiency.

· Keep office supplies stocked and organized – you’ll be the go-to for our team’s needs.

· Ensure the office remains clean, tidy, and inviting including the kitchen and break areas.

· Help with screening new client calls and hosting/receiving clients and visitors.

· Support our bookkeeping by assisting with invoice processing and expense tracking.

· Get involved with marketing efforts, including proposals, social media (Instagram), and public relations initiatives.

· Maintain and update our website to keep it fresh and engaging.

· Run errands like trips to the post office, bank, or picking up lunch – making life a little easier for everyone.

· Assist with personal and business tasks for the owner.

· Manage office equipment and coordinate with vendors.

· Perform general clerical duties like photocopying, scanning, and faxing.

· Safeguard confidential information with integrity and discretion.

· Take on special projects and any additional tasks that come your way.

Qualifications:

· High school diploma (or equivalent) required; additional certifications in office management or admin assistance are a plus.

· Bring a joyful, energetic attitude to our office.

· Prior experience as an office assistant or administrative assistant is a big plus.

· Strong organizational skills with the ability to juggle tasks and prioritize effectively.

· Excellent written and verbal communication skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.

· Comfortable working both independently and as part of a team.

· Strong attention to detail and problem-solving skills.

· Friendly, professional, and approachable – with a knack for making things run smoothly.

· Basic bookkeeping or accounting knowledge is a plus.

Working Conditions:

· Part-time position (12-16 hours per week).

· Flexible office hours to fit your schedule.

· This is an in-office position.

How to Apply:

Please send your resume and cover letter to hello@lucas-lucas.com