Office Assistant

Job Overview:

The American Legion Post 32 is a non-profit Veterans organization that is seeking an organized, detail-oriented, and reliable Office Assistant to join our team. In this role, you will process daily Toast POS transactions, accept deliveries, order supplies, and track inventory, while providing general administrative support to ensure smooth operations in the office.

Key Responsibilities:

Data entry of invoices and transactions onto spreadsheets.

Reconcile daily cash transactions with Toast POS system.

Assist with monitoring employee hours.

Handle administrative duties such as filing, data entry, scheduling, and other general office tasks.

Provide support to senior management with budgeting, forecasting, and financial planning.

Respond to inquiries from vendors, members, and staff.

Ensure Accountant have all receipts, invoices, daily transaction reports.

Perform other related duties as assigned.

Qualifications:

High school diploma or equivalent.

Previous office experience preferred, but not necessary.

Proficient in Microsoft Office Suite, especially Excel. Experience with Toast POS software and Canva is a plus.

Excellent attention to detail and ability to multitask.

Strong organizational and time-management skills.

Good communication skills, both written and verbal.

Ability to maintain confidentiality and handle sensitive financial information.

Ability to work independently as well as in a team environment.

Work Schedule:

Monday - Friday

Start time 8:00 am

No remote or teleworking, must be onsite for deliveries.