Training Program Coordinator Education Program

The Training Program Coordinator will create and implement educational programs and resources.JOB SPECIFIC COMPETENCIESFellowship Program CoordinatorCoordinate onboarding and the daily administrative functions of 6 of PRIM's Educational Programs:1.Hospice and Palliative Medicine Fellowship2.Cancer Rehabilitation Fellowship3.Palliative Care Program4.Cancer Rehabilitation Program5.Integrative Medicine Program6.PRIM Observers & Visiting Scientists

Distribute weekly active trainee & application status updates to department leadership, faculty mentors, research managers and pertinent support staff.

Serve as a backup for the department conferences, bus, grand and clinical rounds.

New Innovations - update and maintain all evaluation forms, enter fellows block schedules, update rotator schedules, maintain attendance logs for fellows.

Coordinate, create and distribute rotation schedules for all rotators for each program.

Manage application processes for all candidates and complete/submit all department level forms to applicable institutional offices.

Update department didactic calendar and educational program calendars with lectures, events, wellness activities, institutional holidays and program staff time off when applicable.

Coordinate all efforts related to the National Residency Match Program

Confirm and document board certification and eligibility of trainees and supporting faculty.

Implement the non-standard program requirements for Rehabilitation Medicine preparing for ACGME certification.

Ensure compliance with institution and sponsoring institution's educational policies.

Prepare compliance reports and submit in a timely manner.

Complete and submit Educational Program Agreement Contracts to Legal

Enter rotator information into New Innovations for processing by GME.

Facilitate department orientation of new fellows.

Update PRIM fellowship training manuals.

Conduct fellowship end of year duties.

Conduct exit interviews for fellows and rotators.

Complete certificate request.

Coordinate graduation dinners for both fellowship programs.

Administrative Functions

Maintain electronic personnel files for all fellows, trainees, observers, visiting scientist and rotators.

Review candidate CVs/resumes to determine candidate eligibility for appointment.

Initiate institutional appointment approval process.

Communicate with applicants throughout application process.

Adhere to GME and Research Trainee Programs (RTP) application/reappointment deadlines.

Coordinate the departments candidate selection process by submitting candidates' CV/Resume and PRIM General Information Form by email to all faculty and research managers.

Provide high level administrative support for 3 fellowship program directors and program manager.

Provide support to other department staff, as required, and provide coverage for other support staff in the event of illness or vacation.

Prepare documents as needed for meetings, special events, and special projects.

Financial Responsibilities/Other Duties Assigned

Manage expense reimbursements.

Coordinate approvals from finance team for all financial transactions.

Assist with all aspects (budget, agenda, timeline, marketing) of fellowship events. Ex: Graduation.

Other duties as assigned.EDUCATION:Required: Bachelor's degree.Preferred: Master's DegreeEXPERIENCE: Three years related experience to include experience coordinating a residency, fellowship or research training programs. One year of related experience required with preferred degree. May substitute education for additional years of experience on a one-to-one basis.Preferred: Experience with Education Programs (such as onboarding and coordinating fellowship, etc).LICENSES AND CERTIFICATIONS:Preferred: TAGME certification upon hire.It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.htmlAdditional Information

Requisition ID: 173284

Employment Status: Full-Time

Employee Status: Regular

Work Week: Days

Minimum Salary: US Dollar (USD) 58,000

Midpoint Salary: US Dollar (USD) 72,500

Maximum Salary : US Dollar (USD) 87,000

FLSA: exempt and not eligible for overtime pay

Fund Type: Hard

Work Location: Hybrid Onsite/Remote

Pivotal Position: Yes

Referral Bonus Available?: Yes

Relocation Assistance Available?: Yes

Science Jobs: Yes

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