Bidding Assistant

MEMCO Houston is hiring a BIDDING ASSISTANT

The Bidding Assistant will play a critical role in the pre-construction phase by identifying bidding opportunities, preparing detailed and accurate bidding documents, and collaborating with internal and external stakeholders to ensure timely and compliant submissions. No experience or little experience is necessary for this position. Ideal for someone who has attention to detail, can think critically, likes to do paperwork and data entry, had good written and verbal communication skills, is good with PDFs and Word documents, is willing to learn, and has a good attitude.

Job Location: Stafford, TX

Pay Rate starting at $17/hr

Key Responsibilities:

Research and identify new job opportunities to bid on.

Analyze bid specifications to determine compliance requirements and deadlines.

Collaborate with the Estimator to evaluate which vendors, suppliers, and contractors to contact for quotes/pricing

Prepare and request bid bonds

Prepare, review, and submit bid documents, ensuring accuracy and compliance with client specifications. Notarize identified documents

Assemble bid packages and coordinate delivery (virtual or in-person)

Maintain records of all bids and supporting documents

Schedule and facilitate weekly internal team call to update bidding status

Contact vendors, suppliers, and subcontractors to obtain pricing/quotes

Attend virtual or in-person pre-bid meetings

Collaborate with Project Manager to set monthly goals for identifying opportunities, completing and submitting bid packages

Monitor and track the progress of all bids using Excel and other tools

Monitor and track bid bond requests

Maintain a comprehensive log of vendor, supplier, contractor contact information

Provide regular reports to management on bid activity, wins, losses, and critical insights

Build and maintain strong relationships with clients, vendors, subcontractors and team members

Address inquiries and resolve issues promptly and professionally

Maintain a positive attitude within the team for achieving bidding goals

Required Skills and Qualifications

Fluent in English and Spanish (written and verbal)

Proficient in Adobe PDF, Microsoft Office Suite, especially Word, Excel, and Outlook

Customer Service

Meticulous attention to detail with strong time management and organizational skills

Ability to collaborate across teams and manage multiple priorities under tight deadlines

Previous experience in construction, bidding, or administrative roles is preferred but not required.