Bookkeeper / Accounting Assistant (Flexible Locations & Hours)

We have an immediate part-time opening for a highly organized accounting assistant who will support the accounting for two small businesses located here in Tucson. This is an entry-level role with no prior experience required and excellent opportunities for advancement. Initially, the role will focus exclusively on internal accounting for our businesses. Over time, this role could evolve to include bookkeeping and accounting services for our tax and business clients.

In this role, you will coordinate directly with our company owner. He will provide you with the purchase receipts being generated each week and will help resolve any uncertainties about how to categorize the various business expenses. All your bookkeeping will occur within Quickbooks Online, so prior experience with Quickbooks is a strict requirement.

Here are some specifics:

Work hours are flexible. The number of hours you work each week will depend on your availability and skillset.

Location is flexible. We have 2 office locations in Tucson. One location is downtown near the corner of Broadway & Stone, one is a mile south of downtown. Once you are established, some of your work hours each week can be completed from your own home.

Your responsibilities will vary from week to week, and will include:

RESPONSIBILITIES

1. Transactional data entry into Quickbooks Online

2. Review financial reports with owner to ensure efficiency and accuracy

3. Produce error-free accounting reports and present their results

4. Record expenses, and manage receipts

5. Ensure vendors are paid on time

6. Reconcile expense reports with account balances and other office records

7. Prepare and submit monthly invoicing for accounts receivable

8. Maintain the chart of accounts; work with owner to define bookkeeping policies and procedures.

9. Prepare W-2’s and 1099’s for employees and independent contractors on an annual basis.

10. Maintain Independent Contractor onboarding paperwork and documentation

11. Create digital copies of receipts, and maintain a system to associate expenses with their corresponding receipts.

12. Complete other miscellaneous accounting projects as requested

REQUIREMENTS (please note: these are strict requirements)

1. Highly experienced with Quickbooks online

2. Proficiency in a variety of accounting software and tools

3. Thorough knowledge of basic accounting procedures and principles

4. Experience with the month-end/year-end close process

5. Experience creating various types of financial statements

6. Aptitude for numbers and quantitative skills

7. Familiarity with project-based accounting and tracking expenses

8. Willingness to rapidly adjust when given new responsibilities

9. Ability to work independently and collaboratively in a team environment

10. Analytical mindset and problem-solving abilities

11. Exceptionally organized, detail-oriented, and resourceful

12. Trustworthy with strong integrity

13. Bachelor’s or Associate's Degree in Accounting or related field (preferred)

14. Close proximity to one of our 2 office locations in Tucson (preferred)

BONUS: If you are bilingual, this is a plus; many of our clients speak Spanish

If interested, please send us your resume. We will respond to you very quickly!