Parts & Inventory Specialist

Job Title: Parts & Inventory Specialist

Job Location: Redmond, OR

Department: Shop

FLSA Classification: Non-Exempt

Reports To: Director of Maintenance

Salary Range $20-$24/DOE

POSITION PROFILE (Job Summary)

The Parts and Inventory Specialist is responsible for managing incoming and outgoing shop parts to guarantee the availability of parts to maintain our fleet. This will include performing physical counts of parts included in inventory, organizing the parts in the correct bin location, ordering parts and reporting to management inventory balances, shortages, defective items and price lists. In addition to inventory management, this position requires a highly motivated person with a great attitude who can work in a team environment.

Essential Job Duties and Responsibilities

Compile and maintain inventory parts records of quantity, type and value

Receive and stock inventory parts timely and accurately

Enter the disbursement of parts, mechanic time and services performed from work orders to the general ledger system daily

Work with the shop foreman and management to determine supply needs, quality and delivery requirements

Source price quotations and prepare purchase orders

Process purchase orders within purchasing authority

Expedite and follow up with suppliers to schedule deliveries, resolve material and value discrepancies, resolve outstanding and overdue delivery of orders, warranty claims and damage and return of materials

Maintain the accuracy of the inventory listing including parts, cost, max/min re-order points, part description, obsolete parts, etc.

Perform physical inventory counts and research discrepancies between the physical quantity and recorded quantity

Responsible for providing the accounting department support for inventory management and controls

Assist in the management of fleet transponders

Balance mechanic timecards to work orders

Enter vendor invoices

Serve as backup on phones as needed in the shop

Qualifications (Education, Experience and Certifications)

At least 2 years of previous supply chain and/or inventory experience

Bi-lingual Spanish a plus

KNOWLEDGE, Skills And Abilities

Knowledge:

Must possess knowledge of:

Microsoft Office programs including Outlook, Excel and Word

Computers, data entry, output, etc.

Mechanical mindset with an understanding of facilities and vehicle maintenance

Skills and Abilities:

Must possess skills in the following:

Strong, concise written and oral communication skills

Must be well organized

Excellent interpersonal skills

Able to work with a sense of urgency ensuring deadlines are met or exceeded and drivers are able to meet their time constraints

Must be able to adapt and perform well in a fast-paced, changing environment

Demonstrate a good-natured, cooperative attitude

Must be able to prioritize and plan work activities and use time efficiently

Be able to monitor own work to ensure quality and apply feedback to improve performance

Be able to work independently, as well as, part of a team, and follow directions well with a high level of accuracy and dedication

Complete tasks timely with a great attention to detail

Must be able to read, write and speak English at a level that would allow the communication and comprehension of job-related information, instructions, regulations, signs, maps, MSDS guidelines, required paperwork, memos, etc.

Must comply with the company’s time and attendance policy

Other Requirements:

Ability to secure and maintain a driver’s license valid in the State of Oregon, or an acceptable alternative means of transportation

Must be able to comply with the company’s time and attendance policy

Will be subject to successful completion of a pre-employment drug screen and background check

work environment, travel and physical demands

This position operates in a professional office environment. This role routinely uses standard office equipment such as laptops computers, photocopiers and smartphones. This would require the ability to lift files, open file cabinets and bend or stand as necessary.

The physical demands described here are representative of those that must be met by an employee, with or without accommodation, to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus.

Little to no travel is expected for this position.

This is a full-time position. Days and hours of work are Monday – Friday 7:00 am – 4:00 pm. Occasional evening and weekend work may be required as job duties demand.

Supervisory Responsibility

This position does not have supervisory responsibility.