Office Administrative and Bookkeeping Assistant

`Job Description

We are seeking a reliable, detail-oriented and organized Office Administrative and Bookkeeping Assistant to join our team. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Must be a team player who is willing to cooperate with others. The tasks of the office administrator will include bookkeeping and helping office manager. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes to driving sustainable growth.

Responsibilities

Ensure that each Customer receives outstanding Customer Service by providing a customer friendly environment which includes greeting and acknowledging every Customer.

Answer and manage incoming calls with professionalism and courtesy, demonstrating excellent phone etiquette.

Coordinate office activities and operations to secure efficiency and compliance to company policies

Clean office (clean bathroom, dust, sweep, mop, take out trash)

Support the team with for basic accounting tasks when required

Create and maintain records and databases with personnel, financial and other data

Remove and record amount of cash in register at end of shift. i.e. Close out cash register, count money, complete cash sheets.

Perform clerical duties such as filing, and data entry.

Conduct research

Running errands (picking up parts, mail, store.)

Help with BOL and truck information.

Ordering (equipment parts, office supplies, yard supplies)

Other duties as assigned

Skills

Excellent organizational skills and meet deadlines with accuracy.

Experience in Administrative and Accounting skills preferred.

Outstanding communication and interpersonal abilities

Contribute to the overall efficiency of the accounting department through organization and attention to detail.

Familiarity with office management procedures

Excellent knowledge of MS Office

Ability to work independently and in a team setting

Bilingual is preferred

High school diploma or relevant field is preferred

Job Type: Full-time

Expected hours: 40 per week

Schedule:

8-hour shift

Day shift

Monday to Friday

2-3 Saturdays Availability

Required Experience:

Microsoft Office: 1 year (Preferred)

QuickBooks: 1 year (Preferred)

Accounts Payable (Required)

License/Certification:

Driver's License (Required)

PHYSICAL DEMANDS/REQUIREMENTS (Lifting, Bending, Stretching, etc.)

Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and to handle other computer components.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift or move up to 10 pounds and occasionally lift or move up to 50 pounds.

WORK ENVIRONMENT:

Office setting

Employee may encounter difficult, hostile, upset customers.

Fast Pace

Noise level is usually moderate