Billing Specialist - Hybrid 2 days in office 3 days remote

Hybrid- 2 days in office and 3 remote

Will support 2 offices

Wants some billing experience

Construction background plus

2 weeks in training in office then hybrid

Billing about 150-200 accounts

Key Responsibilities:

1. Remain engaged with the project manager, timekeeper, salesperson, and other stakeholders to ensure accurate and prompt billing.

2. Develop an understanding of jobs based on the contract as well as client requirements.

3. Justify billing by validating all necessary documentation.

4. Balance hours worked to hours billed.

5. Ensure our stewardship of the client through relationships and communication.

6. Active problem solving and troubleshooting.

7. Assist in monthly closing to ensure discrepancy resolution, finalized billing, and accurate accrual bookings.

8. Remain informed about present as well as changing tax and deduction laws that apply to relevant billing.

9. Prepare for audits through note-taking and proper filing.

10. Must be able to prioritize projects and work independently in a fast-paced environment.

11. Follows all procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

12. Review job costs to ensure all labor and rebill items are completely billed.

13. Develop expertise in client ERP systems as required to complete billing.

14. Support collections with accurate reconciliations, timely payments and correct cash applications

15. Other duties as assigned.

Qualifications:

1. High school diploma required

2. Previous accounting experience in accounts receivable or payable, billing, payroll, or other similar functions is desired, but not required.

3. 2+ years of experience in construction industry, with chemical and refinery a plus.

4. Service type billing (including labor, material, equipment)

5. Advanced Excel skills / knowledge

6. Skills To perform the job successfully, an individual should be able to utilize the following skills:

7. Mathematics

8. Microsoft Office Suite (Excel, Outlook, PowerPoint, & Word)

9. Active listening

10. Problem solving

11. Reading comprehension

12. Critical thinking

13. Organization

14. Writing

15. Speaking

16. Problem sensitivity