Office Manager / Bookkeeper
About Us
We are a busy, growing food wholesaler in Flatlands, Brooklyn, supplying restaurants and food-service businesses across NYC. We’re looking for an Office Manager / Bookkeeper who can own the front office, keep our books accurate, and keep communication flowing between our customers, drivers, warehouse staff, and virtual assistants.
Job Summary
The Office Manager / Bookkeeper will handle daily office operations and all core bookkeeping tasks. You will manage QuickBooks Online, oversee invoicing, communicate directly with customers, and coordinate with drivers, warehouse staff, and VAs to keep everything running smoothly.
MUST BE RUSSIAN SPEEKING
Key Responsibilities
Manage day-to-day office operations, phone calls, emails, and messages
Handle bookkeeping using QuickBooks Online, including bank reconciliations
Maintain accurate financial records for customer and vendor payments and daily transactions
Process and oversee customer invoicing and related communication
Work closely with our accountant to prepare and organize financial information
Communicate with drivers and warehouse staff; delegate tasks to foreman and VAs
Maintain organized filing systems, documents, and digital records
Requirements
MUST BE RUSSIAN SPEEKING
Proven experience in office management or administrative roles
Strong bookkeeping experience with QuickBooks Online (required)
Excellent communication and phone skills; professional and clear with customers
Highly organized, detail-oriented, and comfortable in a fast-paced environment
Ability to prioritize, follow through, and take ownership of tasks
Preferred:
Experience in food distribution, wholesale, logistics, or similar environment
Supervisory or team lead experience (delegating tasks, supporting staff)
Familiarity with vendor management and basic A/R and A/P processes
Schedule & Compensation
Full-time, on-site in Flatlands, Brooklyn
Competitive compensation (based on experience)
How to Apply
Please REPLY with your resume and a short note about:
Your experience with QuickBooks Online
Your experience in office management and/or bookkeeping
Your earliest available start date