Office Ninja
We need office support for our small alternative energy business.
We are looking for a Full Time ( 30 to 40 hours a week) assistant but would explore part time support if candidate is a good fit.
The hours and days are flexible.
This is not a remote work situation. You will need to come to our office in South Boulder. We will be moving our office in the Spring of 2026 and the new location has not been finalized but likely will be within Boulder County.
Qualifications:
We are Mac based (this is NOT a PC based job)
Must know Excel spreadsheets and Word and alternately Google Sheets and Google Docs
Must be familiar with Google drive, Google calendar, Google meet-up and the majority of the Google business suite of software.
Familiar with Quickbooks Online.
Must be a problem solver, organized, and have attention to detail
Must be honest and reliable
Must like handling a variety of tasks
Good at exercising initiative and implementing helpful systems
Willing to take on new tasks
Skilled at tracking down information, good at internet searches.
Emotionally mature and with a good attitude
A mechanical aptitude would be very beneficial
Duties include:
Generate standard operating procedures (SOPs)
Refine safety protocols
Oversee management of company fleet
Inquire with customer's for online reviews
Building customer database
Summarizing the technicians' notes to generate invoices
Refining Inventory system
Scheduling
Marketing
Website content developing and SEO
Answer phones
Document customer inquiries (email/text/voicemail)
Quickbooks transaction categorizing
Paying tolls and fees
Renewing subscriptions
Renewing licensing, certifications
Bill Paying
Parts pick up and delivery
Generating documents for permit/inspection(s)
Interface with Bookkeeper/Accountant(s)
Shipping and receiving
Small business strategic planning
We are looking for someone who is fun to work with and wants a long-term position.
Be prepared to exercise creativity to overcome adversity
Please send a resume and cover letter, with 2-3 professional references if you're interested in applying for the position